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Executive Assistant

3 months ago

Burnaby, British Columbia, Canada Chatime Full time
Job Overview

We are seeking a dedicated Personal Secretary to provide comprehensive administrative support. This is a permanent position with a commitment of 40 hours per week.

Work Environment

The primary language of communication will be English. The role may require occasional travel, and having a personal vehicle is essential.

Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 to 2 years in a similar role.
Key Responsibilities
  • Manage and oversee budgets and expenditures.
  • Develop and enforce office policies and procedures.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and maintain office procedures and routines.
  • Design and implement recruitment strategies.
  • Coordinate and confirm appointments.
  • Handle contracts and agreements.
  • Answer and relay telephone calls and messages.
  • Analyze employee data and information.
  • Respond to electronic inquiries.
  • Develop communication strategies.
  • Compile relevant data and statistics.
  • Prepare detailed reports.
  • Address employee questions and concerns.
  • Order and manage office supplies.
  • Negotiate collective agreements.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and computerized filing systems.
  • Type and proofread various documents.
  • Provide exceptional customer service.
  • Collaborate with the marketing team to convey messages effectively.
  • Assist clients post-sale for ongoing support.
  • Oversee daily operations and evaluate performance.
Technical Skills
  • Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Word).
  • Familiar with electronic mail systems.
Personal Attributes
  • Excellent oral and written communication skills.
  • Strong organizational abilities.
  • Effective time management skills.
  • Adaptable and quick learner.
Screening Questions
  • Are you available for shift or on-call work?
  • Are you currently eligible to work in Canada?
  • Do you have the necessary equipment for remote work?
Compensation and Benefits
  • Financial Benefits: Bonus opportunities.
  • Other Benefits: Free parking available.