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Administrative Operations Manager

3 months ago

Calgary, Alberta, Canada Gilder Search Group Full time

Company Overview:

Gilder Search Group is a forward-thinking consulting firm committed to fostering innovation and delivering exceptional services within the Oil and Gas sector. We are currently in search of a proficient Office Manager/Administrative Assistant to enhance our operational capabilities.

Role Overview:

The Office Manager will play a pivotal role in ensuring the seamless functioning of our corporate office and field operations. This position is integral to supporting the President and senior management, requiring a combination of strategic thinking, meticulous attention to detail, and exceptional organizational skills.

Key Responsibilities:

Executive Support:

  • Deliver high-level administrative assistance to senior leadership, including calendar management, meeting coordination, and appointment scheduling.
  • Act as a liaison, managing and prioritizing communications to enhance executive productivity.
  • Prepare and review essential documents, reports, and presentations, ensuring they meet professional standards.
  • Coordinate travel logistics, including transportation and accommodation arrangements.
  • Facilitate the planning and execution of important meetings and events.
  • Handle data entry and various clerical tasks as needed.
  • Ensure all materials for executive use are accurate and professionally presented.

Administrative Duties:

  • Maintain a welcoming and professional office atmosphere.
  • Implement systems to boost operational efficiency.
  • Provide administrative support across multiple departments.
  • Manage office correspondence and communications effectively.
  • Oversee inventory and procurement of office supplies.
  • Keep records, databases, and files updated for optimal information management.

Qualifications:

  • A minimum of 3 years of experience as an Administrative Assistant in a fast-paced environment supporting senior executives.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficient in Google Docs and Microsoft Office Suite.
  • A Bachelor's degree in Business Administration, Management, or a related field is preferred.

Key Competencies:

  • Attention to Detail: Ensure precision in all tasks.
  • Technical Proficiency: Advanced skills in office technology and software.
  • Positive Mindset: Display a proactive and adaptable approach to challenges.
  • Flexibility: Ability to manage changing priorities and deadlines.
  • Problem-Solving: Strong analytical skills to effectively address challenges.
  • Professionalism: Uphold high standards of conduct and reliability.
  • Confidentiality: Manage sensitive information with discretion.

If you are a detail-oriented professional eager to contribute to a dynamic environment, we encourage you to consider this essential role within Gilder Search Group.