Human Resources Coordinator

LIM College – The Business of Fashion & Lifestyle

Founded in 1939 and located in midtown Manhattan, LIM College is a female‑led and owned institution focused on the global business of fashion and lifestyle. Offering master’s, bachelor’s, and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real‑world experience and learning by doing required internships. LIM College’s commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 96% for the Class of 2022. Alumni excel throughout all areas of fashion and lifestyle and have gone on to work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative and The National Football League.

Position Purpose

The Human Resources Coordinator serves as an essential member of the HR team and provides administrative support to the department as well as to the Executive Vice President, Finance and Operations, Treasurer (EVP). The Coordinator performs a variety of administrative and confidential matters associated with the Office of Human Resources, including recruitment, HRIS coordination, advertising, orientations, departmental and college‑wide purchases, etc.

Salary Range

$43,000 – $45,000 annually.

Job Duties and Responsibilities

- General administrative support to the Executive Vice President of Finance and Operations, Treasurer including scheduling meetings, planning travel arrangements and reconciling expense and credit card statements.

- Establishing and maintaining a high level of visibility and accessibility to all team members, delivering the ability to meet employee needs with a high level of trust and respect.

Recruitment

- Posting vacant positions internally and externally through Paycor Applicant Tracking System.

- Under the direction of VP Human Resources, trains new Hiring Managers on the College recruitment process and the use of Paycor Applicant Tracking System.

- Completing weekly Open Job Reports to communicate status of open positions to Human Resources staff and the Executive Team.

- Working with Human Resources Staff and Hiring Managers to schedule candidate interviews.

- Sourcing candidates for open positions through different channels such as LinkedIn.

Onboarding

- Preparing offer letters for VP of Human Resources signature and all new hire internal/external communication (i.e., congratulations email and background check).

- Conducting reference checks and verifying education credentials.

- Under the direction of VP of Human Resources, conducts orientation sessions on requirements for completing all new hire/payroll paperwork alongside the VP of Human Resources.

- Processing all paperwork for all new hires in a timely manner.

- Ensuring onboarding trackers are always up to date with all onboarding related pointers for full time, part time, student workers, and adjunct hires.

- Meeting new hires on first day to get them set up and give them a campus tour.

- Verifying I‑9 documents, including E‑Verify and physical filing to keep in compliance.

Payroll

- Partnering with the HR team and the Payroll Accountant to ensure all new hire entries are made timely on payroll adjustment sheet bi‑weekly payroll.

- Entering all employees’ information into the Human Resource Management System (HRIS), processing and maintaining all pertinent personnel file documentation for staff, faculty and student workers.

Benefits

- Coordinate with HR team to send benefits enrollment paperwork to new hires.

Miscellaneous

- Monitoring Human Resources email inbox regularly and ensuring timely reply.

- Facilitating Human Resources Events in collaboration with the VP of Human Resources.

- Coordinating gathering and filing of annual sexual harassment prevention training certificates.

- Managing the HR portions of the website and myLIM.

- Updating and maintaining Org chart with all changes and new hires.

- Keeping telephone directory and HiHello Business cards up to date.

- Coordinating purchases for the HR office, including college‑wide purchase of business cards.

- Creating and maintaining standardized employee files.

- Assisting with Performance Appraisal process.

- Assisting in the distribution of annual merit increase memos and wage notices.

- Responding to incoming Verifications of Employment in a timely manner.

- Planning and organizing all HR sponsored functions under the direction of the VP of Human Resources.

- Serving on different college‑wide committees.

- Working with the HR team to develop an overall HR strategy.

- Attending professional and personal development programs.

- Participating in all college wide programs.

- Performing other duties as assigned.

Performance Measurements

- Annual performance goals are met.

- Appropriate assistance is provided to management, staff and faculty with regard to HR policies, procedures and practices.

- Good communication and coordination exists with departments.

- Senior Management is appropriately informed of area activities and of any significant problems.

- Collegial relations exist with staff and faculty.

Requirements

Education

- Bachelor’s degree required.

Required Knowledge

- Proficient with Microsoft Office Suite.

Experience Required

- 1 year of Administrative specific experience or Coordinator experience preferred.

- Familiarity with Human Resources processes and procedures, HRIS, data and analytics preferred.

Skills and Abilities

- Strong analytical skills, oral and written communication abilities, effective project management abilities.

Work Perks

- College closed for Summer Fridays.

- Tuition remission or tuition exchange.

- 6 weeks of paid holidays.

- Birthday day to celebrate your birthday.

- 2–4 weeks of vacation based on longevity; 7 sick days annually.

- Medical, Dental, Vision, Employee Assistance, 401(k) etc.

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