Account Payable Clerk
4 weeks ago
Type: Internal & External candidates - Full-Time (Indeterminate)
Hours of Work: 40 hours per week, Monday to Friday, 8:30 a.m. to 5:00 p.m. - This is an in-office role, with all work performed on-site.
Compensation: 54,000-57,000 Per Annum, plus a generous leave, benefits and pension package.
Program & Location: Administration Office – Downtown Eastside, Vancouver.
Deadline: By noon, Friday February 14th, 2025
About Us:
Atira Women's Resource Society, an award-winning nonprofit organization known for its inclusionary hiring practices and where a job is more than a pay cheque. We offer the opportunity to work alongside a remarkable group of women working to make the world a more just place, one woman, one child, one home, one job at a time.
About the Job:
Reporting to the Finance Manager or their designate, the Accounts Payable Clerk will be responsible for performing accounting duties with a focus on data entry in the Accounts Payable function. This role includes:
1. Preparing and processing electronic transfers and payments, monthly AP accruals, and month-end closing activities.
2. Efficiently processing AP invoices using the Yardi and/or Sage software systems.
3. Ensuring the accuracy of AP subledgers by cross-verifying and reconciling entries.
4. Reconciling vendor statements while maintaining open lines of communication to address queries, discrepancies, inconsistencies, or other related concerns.
5. Handling the processing of expense reimbursement reports, ensuring transparency and accuracy.
6. Preparing, verifying, and distributing cheque payments for various expenses.
7. Efficiently managing intercompany payments, ensuring timely settlements.
8. Providing clients with timely, precise, and comprehensive financial data and reports.
9. Ensuring invoices are accurately assigned to the correct buildings and approvers.
10. Adhering strictly to the signing authority and approval policy, ensuring all expenses are validated before processing.
11. Processing VISA statements, ensuring all transactions are accurately reflected.
12. Handling preauthorized debit payment procedures and assisting in filling out credit check forms.
13. Overseeing online bill payments, particularly for utility bills.
14. Assisting in the preparation of month-end deliverables, ensuring all data is up-to-date and verified.
15. Preparing detailed schedules and aged AP reports for regular monthly reporting as well as for year-end audits.
16. Assisting with employee inquiries and ensuring compliance with internal policies and external regulations.
17. Developing and maintaining robust internal controls to safeguard financial assets.
18. Identifying and implementing process improvements to enhance efficiency and accuracy.
19. Other administrative tasks and data entry as assigned.
About You:
We are looking for a talented individual with a keen eye for detail, strong analytical skills, and efficient data processing abilities to join our collaborative team at Atira. Our ideal candidate will have a passion for navigating complex information and ensuring the utmost accuracy in all Finance-related duties. You embrace Atira's mission, vision, values, and philosophy. You have a well-developed understanding of and commitment to anti-oppression work and intersectionality. You are familiar with colonialism especially as it applies in Canada, and you understand the impact of the residential school system.
Qualifications:
• Bachelor's degree in finance, Accounting, or a related field.
• Completion of online or in-person accounting courses (minimum of 1).
• 3 years of formal experience in accounting is desired, with a focus on Accounts Payable and reconciliations.
• Excellent understanding of basic bookkeeping, principles of accounting, financial reporting standards, and regulatory requirements.
• Experience processing invoices on a timely basis and following up with vendors.
• Experience processing cheque runs and online payments.
• Proficiency in preparing financial statements and reimbursement reports.
• Proficiency in preparing and processing Visa reports and reconciling to vendor accounts.
• Proficiency with Sage 300, Yardi, and Elevate.
• Proficiency with Beanworks.
• Proficiency with Microsoft Office programs (Word, Excel, Outlook).
• Accounting experience with a non-profit is an asset.
• All positions are subject to a Criminal Records Review (Submitted by Atira).
• Eligible to work in Canada.
• Covid-19 and annual flu vaccinations are recommended.
Resumes from qualified First Nations, Métis and/or Inuit women are encouraged, as are resumes from Black women, women of colour, trans women, women who are disabled, and women from other equity-seeking groups. Fluency in a language(s) other than English is an asset.
Application Process:
Please provide a cover letter with a current resume describing how you meet or exceed the above-noted qualifications. Candidates who lack the experience and qualifications set out in the posting may not be considered. Please go to atira.bc.ca/careers for a current list of postings. We thank all applicants for their interest, but only those selected for an interview will be contacted. Atira Women's Resource Society is committed to employment equity and encourages applications from all qualified individuals.
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