Administrative Assistant

4 weeks ago

Fort St John, Canada Montrose Environmental Group Full time
Administrative Assistant & Equipment Coordinator

Administrative Assistant & Equipment Coordinator

Apply locations: CAN-British Columbia-Fort St. John

Time type: Full time

Posted on: Posted 2 Days Ago

Job requisition id: R6361

OUR PURPOSE

Be part of the Future of Environmental Solutions.

At Montrose Environmental, we help protect the air we breathe, the water we drink, and the soil that feeds us. Our teammates collaborate across services, disciplines, and geographies to solve environmental challenges together – motivated to do better for our clients, each other, and the communities where we live and work.

WHO WE ARE

Montrose is a leading environmental solutions company focused on supporting commercial and government organizations as they deal with the challenges of today and prepare for what's coming tomorrow.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION
Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people.

Are you looking to…

- Be a key member of a dynamic team supporting different environmental projects and initiatives.
- Join a well-respected environmental consulting company engaged in interesting and important work.

As an Administrative Assistant/Equipment Coordinator, you will be based in our Fort St. John, British Columbia, office as part of our team.

The successful applicant will be involved in a broad range of activities with responsibilities as follows:

Administrative:

- Perform various tasks such as shipping, organizing and filing electronic and paper documentation and records management, as required;
- Plan, support and coordinate meetings and workshops including drafting and distributing agendas, and transcribing and distributing minutes;
- Support employees with travel and accommodation arrangements;
- Coordinate facility vendors, services agreements, maintenance and safety inspections;
- Support event management for internal, client, and job fair events;
- Maintain procedure manuals as necessary;
- Manage office and kitchen supplies and replenish when necessary;
- Assist with data entry, pre and post field data requests and scanning and filing of information associated with field activities;
- Complete other duties and support projects, as required.

Equipment:

- Actively participate in maintaining Montrose's strong safety culture;
- Dispense personal safety equipment;
- Coordinate fleet and rental trucks, and inspect, clean, and manage maintenance of vehicles;
- Inspect, clean, calibrate, and repair field equipment and document in Montrose tracking software;
- Learn and understand equipment use and maintenance and share knowledge throughout the company;
- Ship and receive equipment and supplies between offices and vendors;
- Maintain inventory levels/stock of equipment and consumables, and replenish as necessary;
- General cleanliness of warehouse.

We Are Looking for a Candidate With the following Education, Experience and Technical Skills:

- Relevant certificate, diploma or equivalent, preferably in business management, office administration or a related field;
- Have a minimum of 3 years of experience in a fast-paced administrative role, supporting a high energy team in a customer service environment;
- Previous experience within a consulting environment and familiarity with environmental equipment considered an asset;
- High level of organization, attention to detail and communication skills (written and verbal);
- Excellent time management and ability to manage a diverse workload and changing priorities;
- Ability to handle confidential and sensitive information with required discretion;
- Strong interpersonal skills and the ability to work with employees at all levels;
- Ability to lift up to 50 pounds;
- Knowledge of fleet and rental management and basic vehicle repair would be considered an asset;
- A valid class 5 driver's license with no restrictions and clean driving record;
- Motivated, responsible, and accountable for self-development and learning in support of this position;
- Advanced skills in MS Office suite (Word, Excel, PowerPoint, Outlook).

Why Choose Montrose?

At Montrose, you will be part of an amazing community of collaborative people who live shared mission and principles and bring industry-leading technical expertise to their work every day. We offer a comprehensive compensation package, which includes benefits, RRSP matching, vacation days and sick days. This is a permanent position with an hourly rate range of $24.00 to $37.50 per hour, starting pay is dependent on multiple factors, such as skills, experience and work location. We are also committed to flexible work hours and schedules, team-based work, and cross-training opportunities.

Click the Apply button.

Are you the one we're looking for? Please apply to us directly. As a note, we are not accepting third party agency applicants at this time.

Montrose is committed to providing a safe and productive work environment and to promoting the health, safety and well-being of our employees. In keeping with our Health & Safety Policy, individuals in safety sensitive positions are subject to pre-employment, pre-access (and in some client cases, random) alcohol & drug testing as well as drivers abstract reviews.

Applicants must have legal authorization to work in Canada with no restrictions.

We welcome and promote diversity and inclusion in our workplace and encourage applications from all qualified individuals. Montrose provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources directly.

Please follow us on LinkedIn (@Montrose Environmental Group) for ongoing updates about our people and business.

For more information, visit www.montrose-env.com and don't forget to bookmark our Careers & Culture page.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

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