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Executive Assistant to CEO 2025-02-26

4 weeks ago

Halifax, Nova Scotia, Canada Fintech Limited Full time
Executive Assistant to the CEO

We are seeking a driven, tech-savvy Executive Assistant to manage high-level projects, communications, and day-to-day operations for multiple growing ventures.

About the Role
  • Own the executive's calendar.
  • Take a lead role in the executive's communication with external stakeholders - vendors, clients, partners, etc.
  • Travel: Arrange all travel; flights, accommodation, local transport, etc.; adapt swiftly to changes or urgent travel requirements; maintain an updated passport and be prepared to travel with the executive if necessary (this should be exceedingly rare).
  • Oversee a wide range of administrative tasks, including filing, expense tracking, and coordinating tax preparation with accountants.
  • Organize and maintain digital and physical files. Create, maintain, and train others as needed on systems for organization.
  • Research is a significant part of the role. Investigate unfamiliar topics, compile relevant data, and present findings in documents. Be comfortable using AI/LLM tools like ChatGPT to support this.
  • Provide light technical support (e.g., basic troubleshooting of printers or routers); I am very tech-savvy but want to share the workload and have fairly high expectations for technical aptitude.
  • As needed, screen and coordinate with external contractors or freelancers (e.g., from Fiverr, Upwork) for various tasks; not very common. Ensure timely delivery of outsourced work, following up on quality and deadlines.
  • Serve as a jack-of-all-trades as needed for the executive's businesses.
About Us
  • Growth opportunities: learn new skills, use new tools, and take on increasingly complex responsibilities.
  • Flexibility: flexible schedule, no annoying office dress code, paid time off; be responsive when needed but there's going to be flexibility.
  • Collaborative: work with someone who values initiative, creativity, and continuous improvement.
  • Independent thinkers: I value diverse perspectives and hold strong, sometimes unconventional views. If you're open-minded and comfortable with differing opinions, this role might be a great fit for you.
  • Commitment: Sometimes it'll be