Executive Assistant

About the role

We’re looking for an Executive Assistant to join our growing team

What you’ll do here:

- Provide support to Vice Presidents, including managing calendars, arranging travel, scheduling and attending meetings, taking minutes, filing expense reports, and writing correspondence.

- Support the entire executive team by filing confidential documents, arranging hospitality services, preparing meeting agendas, compiling document packages for meetings, tracking timesheets, ordering supplies, maintaining inventory/equipment, and distributing mail.

- Set up project meeting invitations, reserve rooms, and arrange equipment as needed, and publish meeting agendas.

- Provide ongoing technical support to the team, including onboarding assistance to new employees, through technical knowledge of systems and software.

- Actively participate in special projects and related tasks, including updating project documentation and publishing.

- Plan, coordinate, attend, and provide day‑of support for department and offsite events, including fundraising and staff functions.

- Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

- Assist with the annual budgeting process.

- Provide backup support to other Executive Assistants.

What you bring to the table:

- College diploma in administration, secretarial studies, or equivalent combination of education and experience.

- Minimum of 3 years of experience.

- Strong business acumen and professionalism.

- Proficiency in MS Office (Word, Excel, PowerPoint).

- Ability to handle multiple competing priorities and deadlines.

- Excellent written and verbal communication skills.

- No Canadian work experience required; must be eligible to work in Canada.

- For candidates located in Quebec, bilingualism is required because interaction with English‑speaking colleagues across the country is regular.

Benefits and Equity

We are an equal‑opportunity employer. At Intact, the value of respect is founded on diversity as a strength. We strive to create an accessible workplace where employees feel valued, included, and encouraged to share unique perspectives. We encourage applications from individuals who are members of equity‑deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Intact does not provide sponsorship or other support for immigration‑related matters. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or Belairdirect, please apply for this role on the Internal Career Site.

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