Maintenance Coordinator

3 weeks ago

Mississauga, Canada Hays Full time

Role Overview

The Facilities Maintenance Coordinator is responsible for organizing and overseeing maintenance activities across five golf course properties. This includes scheduling repairs, coordinating contractors, monitoring quality, and ensuring compliance with safety standards. The role combines administrative duties with on-site inspections to maintain operational efficiency and high-quality standards.

Key Responsibilities

Maintenance Coordination

- Schedule and track repairs, inspections, and preventative maintenance.
- Coordinate specialized services (HVAC, plumbing, electrical, irrigation, landscaping, etc.).
- Monitor work orders and ensure timely completion.

Quality & Site Oversight

- Conduct regular site visits and inspections.
- Identify issues and recommend corrective actions.
- Document findings and report to leadership.

Vendor & Contractor Management

- Source and evaluate contractors; obtain quotes and recommend vendors.
- Ensure compliance with safety and quality standards.
- Maintain strong relationships with suppliers.

Administration & Budget Tracking

- Review and approve invoices against completed work.
- Maintain records of maintenance activities and budgets.
- Prepare reports for management.

Health & Safety Compliance

- Support adherence to safety protocols and contractor compliance.
- Escalate hazards or compliance issues promptly.

Asset & Seasonal Maintenance

- Assist with asset tracking and preventative maintenance schedules.
- Coordinate seasonal tasks like winterization and irrigation startup/shutdown.

Communication & Reporting

- Provide weekly updates on maintenance activities and site conditions.
- Support special projects and capital improvements as needed.

Qualifications

- 3–5+ years in facilities coordination, property maintenance, or construction.
- Knowledge of building systems, grounds care, and general trades.
- Experience managing contractors and reviewing scopes/pricing.
- Valid G driver’s license and reliable transportation for regular travel.
- Strong administrative, budgeting, and scheduling skills.
- Familiarity with CMMS tools and health & safety requirements.
- Proficient in Outlook, Excel, SharePoint, and work order systems.

Personal Attributes: Organized, detail-oriented, proactive, and diplomatic with strong problem-solving skills.

Travel: Frequent travel between golf courses; mileage reimbursed per company policy.

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