Executive Assistant
4 weeks ago
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to the company executives. This role is ideal for a detail-oriented detail oriented who thrives in a dynamic environment and enjoys managing multiple priorities with efficiency, discretion, and professionalism.
Working closely with the Operations leadership team, you will play a key role in ensuring operational excellence across departments—coordinating administrative functions, supporting strategic initiatives, and fostering communication and collaboration.
Key Responsibilities Provide high-level administrative and executive support to the COO and Operations VPs, managing calendars, correspondence, meeting coordination, and task tracking. Serve as a primary point of contact for inquiries directed to the COO; draft responses and delegate communications as appropriate. Coordinate and prepare meeting materials, briefing notes, and presentations to ensure meetings are efficient and outcomes are actionable. Prepare and manage Human Resources and Compensation Committee (HRCC) materials including agendas, meeting packages, draft minutes, and correspondence between the VP, Talent & Culture, HRCC Chair, and COO. Support coordination of Operations Team and Operations Leadership meetings—developing agendas, scheduling, and managing logistics. Act as the technical lead for Town Halls, including scheduling, setup, and on-the-day coordination. Support internal Operations projects, tracking progress, timelines, and deliverables to ensure completion within deadlines. Prepare detail oriented documents, presentations, reports, and correspondence with a high level of accuracy and attention to detail. Manage travel arrangements and prepare expense reports for the COO and VPs. Partner with Executive Assistants across business units to streamline processes, share best practices, and promote alignment. Collaborate on planning and execution of organization-wide staff events, such as Summer and Winter gatherings, in partnership with the Talent & Culture team.
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Communications Assistant
2 weeks ago
Toronto, Canada Keller Executive Search Full timeOverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Remote Global Executive Assistant — Calendar
7 days ago
Toronto, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Remote Global Executive Assistant — Calendar
3 weeks ago
Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to senior executives. This role involves managing calendars, drafting correspondence, and coordinating with clients. Ideal candidates will have strong organizational and communication skills, with a capacity for discretion in handling...
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Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....
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Calgary, Toronto, Montreal, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full timeA leading executive search firm in Calgary seeks an experienced Executive Assistant to provide top-tier support to senior executives. This role involves managing complex calendars, drafting correspondence, and overseeing document management. The ideal candidate will possess exceptional organizational skills and discretion in handling sensitive information,...
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Remote Admin for Executive Search – Growth
5 days ago
Toronto, Canada Keller Executive Search Full timeA global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...
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Executive Chef
2 days ago
Toronto, Ontario, Canada Blue Shock Executive Search Full timeAbout Us:Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and the US. Our dedicated team acts as...
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Executive Assistant
1 week ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
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Executive Assistant
2 days ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
