Executive Assistant

Position Summary

The Executive Assistant reports to the President & CEO and is empowered to act as an intermediary between the board of governors, executive, clients and other employees. The Executive Assistant may act as a point of contact for internal and external stakeholders on matters pertaining to the President & CEO and Vice President. The function includes providing an elevated level of confidential administrative and project-based support that aligns with the strategic initiatives on behalf of the President & CEO and the Vice Presidents. This position requires excellent interpersonal communications skills as well as a high level of analytical and confidentiality skills.

Duties and Responsibilities

The Executive assistant, has diverse duties and responsibilities including, but not limited to the following:

- Provides confidential administrative support to the President & CEO.

- Assist with the coordination of travel and accommodation arrangements for the President & CEO and Board of Governors.

- Act as the board liaison between the President & CEO, Board of Governors & Ministries partners.

- Monitors information flow; sometimes acting as a gatekeeper, ensuring the CEO & VP involvement in a project or decision-making process at the right moment.

- Proof-reads and contributes to correspondence and reports such as the Business Plan and Annual Report for approval.

- Provides accurate document management support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.

- Coordinate the preparation, compilation and distribution of information packages.

- Recorder at board meetings as required by the President & CEO.

- Develop and maintain filing systems.

- Provide research and analytical support for preparation of College reports.

- Works in collaboration with the executive team to ensure priorities are achieved.

- Maintains confidential records and files.

- Coordinates administrative support as required.

- Communicating with Northlands College employees as required on behalf of the President & CEO and Up’s.

- Records Executive & Committee meetings as they pertain to the President & CEO office.

- Attend committee meetings outside of regular business hours such as regular Board/Committee Meetings.

- Perform other responsibilities and duties as may be assigned to move the College’s vision and mission forward.

Decision Making

- The majority of decisions made by the Executive Assistant require discretion, a degree of creativity and independent judgement. Decisions will typically have an impact on college image, staff relations, community relations, and board relations.

Knowledge, Skills, and Abilities

In addition to the education and experience listed above, the Executive Assistant typically has:

- Extensive knowledge of administrative support, preferably at the senior leadership level which is typically obtained by completing a minimum of a two-year diploma in administration.

- Above average decision-making in accordance with applicable laws and regulations, government policies and procedures, as well as internal policies, procedures, and operational routines.

- Demonstrated ability to adapt to change.

- The ability to exercise good judgment, integrity, and is honesty in all interactions.

- Exceptional discretion, maturity, and the ability to maintain the strictest level of confidentiality;

- A professional image portrayed through positive relationships in-person, online, and in telephone interaction.

- The ability to represent the Office of the President & CEO in a positive manner at all times.

- Demonstrated excellent organizational skills and the ability to work independently.

- The ability to effectively prioritize workflows.

- Ability to work collaboratively with all contacts.

- Ability to work efficiently while meeting tight deadlines and managing multiple tasks.

- Advanced skills in the Office 365 platform.

- Excellent interpersonal, written and oral communication skills.

- A good understanding of the unique interconnected relationships that exist in northern Saskatchewan to help guide relationships and communications.

- Proficient understanding of Indigenous values and culture.

- Demonstrates a commitment to lifelong learning

Education and Experience

In addition to the knowledge, skills, and abilities listed previously, the Executive assistant has:

- Minimum of an Office Administration Certificate or equivalent.

- Minimum of two years of relevant experience.

Desirable

- Public sector governance certificate.

Additional Requirements

- must be prepared to work according to the demands of the position including evenings and weekends when necessary (i.e. field hours)

- must possess a valid driver’s license and be willing to travel including overnight stays, air travel, and travel on gravel roads in all weather conditions.

- A satisfactory criminal records check is a requirement for employment at Northlands College.

The Compensation

A competitive compensation package will be provided including an attractive base salary and excellent benefits. Further details will be discussed in a personal interview.

This is a term position commencing immediately and ending on December 31, 2027.

TO APPLY

Please send your resume and cover letter to careers@northlandscollege.sk.ca. Please reference competition number NC-25-067 in all communications. Deadline for applications is November 17, 2025, at noon.

If you have any questions regarding this competition, please contact the Human Resources Department at 306-425-4499.

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