Current jobs related to Executive Assistant - Owen Sound - YMCA

  • Executive Assistant

    1 week ago

    Parry Sound, Canada Township of The Archipelago Full time

    **Township of The Archipelago** ***Executive Assistant**: **Status**:Full** **Time,** **Non-Union** **Salary Range: $60,106 - $70,316, based on a 35-hour work week** **Location: Parry Sound, Ontario** **Closing** **Date**:4:00** **p.m.** on Monday, March 17, 2025, resume and cover letter in one PDF document** **Overview of the Opportunity** Reporting to the...

  • Executive Assistant

    1 week ago

    Parry Sound, Canada Ontario Municipal Administrators Association (OMMA) Full time

    Location: Township of The Archipelago (Parry Sound) Reporting to the Chief Administrative Officer (CAO), this existing position will provide administrative and executive level support to both the CAO and Reeve. The EA is expected to manage a high volume of work in a consistent, confidential and timely manner. Not only supporting the CAO and Reeve this...

  • Retail Store Manager

    1 week ago

    Owen Sound, Canada Ren's Pets Full time

    **Job description** The Store Manager is responsible for supervising the retail team to ensure customers’ needs are met by providing information on pet products and services and overseeing financial, scheduling and inventory process and procedures within the retail store. **Duties and Responsibilities** The duties and responsibilities of the Store...

  • Dietary Aide

    6 days ago

    Owen Sound, Canada SOUTHBRIDGE HOMES Full time

    **Position**: Dietary Aide **Line**: Part time **Shifts**: 6 shifts bi weekly **Details of the role**: Southbridge Care Homes is looking for a qualified Dietary Aide to become part of a dynamic Food and Nutrition Department team that ensures our Residents are provided with nutritious and delicious meals, that are prepared and served with love. If you are...

  • Cook

    5 days ago

    Owen Sound, Canada StoneTree Golf and Fitness Full time

    **Overview** **Responsibilities** - Prepare and cook a variety of dishes according to established recipes and menus. - Ensure all food is prepared in compliance with food safety regulations and standards. - Assist in the planning and execution of meal preparation for daily service. - Maintain cleanliness and organization of the kitchen area, including...

  • Cook

    5 days ago

    Owen Sound, Canada StoneTree Golf and Fitness Full time

    **Overview** **Responsibilities** - Prepare and cook a variety of dishes according to established recipes and menus. - Ensure all food is prepared in compliance with food safety regulations and standards. - Assist in the planning and execution of meal preparation for daily service. - Maintain cleanliness and organization of the kitchen area, including...

  • Recreation Aide

    2 weeks ago

    Owen Sound, Canada Extendicare Full time

    Key Responsibilities - Assist in the planning, organization and implementation of meaningful programs for the residents, in collaboration with the Recreation Manager & Executive Director; - Assists with the maintenance of appropriate department records including assessments, evaluations of planned programs detailing individual participation, charting; -...

  • shift supervisor

    3 weeks ago

    Owen Sound, Canada Starbucks Full time

    Join to apply for the Shift Supervisor - Store# 53828, OWEN SOUND role at Starbucks As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. You will deploy partners and delegate tasks to create the Starbucks Experience by providing legendary customer service with prompt service, quality...

  • Maintenance Team Lead

    6 days ago

    Owen Sound, Canada Heritage Place Shopping Centre Full time

    **Reporting to the Operations Manager, 40 hours per week, Variable Shifts including rotating weekends** **RESPONSIBILITY**: Perform and support the repair and maintenance of the Shopping Centre’s equipment and building systems to ensure optimal efficiency and a comfortable environment for both retailers and shoppers. Assist with project execution and...

  • Lead Hand – Dock Service

    4 weeks ago

    Owen Sound, Canada Hutten & Co. Full time

    Lead Hand – Dock Service Hutten & Co. Land and Shore N4K 5N5 - Located in Owen Sound – enjoy living and working in Ontario’s recreational hub - $21 - $25 / hour, commensurate with experience - Profit sharing, matching RRSP, medical benefits, and starting 3 weeks paid time off - Opportunity to work on award‑winning projects, while achieving...

Executive Assistant

7 hours ago

Owen Sound, Canada YMCA Full time

Full‑time permanent position at a family‑owned financial advisory firm in Owen Sound, ON. Annual salary ranges from $70,000 to $100,000 based on experience.

Why Should I Apply?

- Great starting salary – $70,000 to $100,000 per year

- No weekends required – straight days Monday to Friday

- Small‑team atmosphere

- On‑site, non‑remote work environment

- Pension, benefits and other perks offered

- Excellent long‑term opportunity with a growing organization

About The Role

The Executive Assistant provides exceptional and comprehensive administrative support to senior management in a fast‑paced financial services environment. The role ensures smooth daily operations related to retirement planning, insurance services, wealth management and client relations. Superior communication, strong problem‑solving and excellent organizational skills are essential.

Executive Support

- Handle incoming communication on behalf of senior management and prioritize items requiring immediate attention

- Manage senior leaders’ calendars, schedule appointments, coordinate meetings and arrange conference calls

- Prepare meeting materials, agendas, briefings and follow‑up action summaries

- Coordinate business travel, accommodations and itineraries

- Maintain confidentiality and handle sensitive information with discretion

Client & Relationship Management

- Act as professional, courteous point of contact for high‑value clients, vendors and external partners

- Support client onboarding by preparing documentation, gathering information and ensuring compliance with regulatory standards

- Assist with preparing client communications, packages and reports

Operations & Administrative Coordination

- Organize and maintain filing systems, records, insurance policies and compliance documents (digitally and physically)

- Support processing of transactions, policy changes and client documentation in collaboration with internal teams

- Track deadlines, renewals, regulatory requirements and follow‑up tasks to ensure timely completion

- Coordinate office operations and support bi‑weekly payroll activities

Project & Business Development Support

- Assist senior management with special projects, strategic initiatives and operational improvements

- Support marketing and business development activities including client events, communication campaigns and community engagement

- Conduct research and compile data as needed to support decision‑making

- Help maintain CRM systems, update records and ensure data accuracy

- Other tasks as assigned

Qualifications

- 3 to 5 years of proven experience supporting executives, preferably in financial services or insurance

- Mastery of Microsoft Office and comfort learning financial systems

- High level of discretion, sound judgment and unwavering professionalism

- Ability to work independently with minimal supervision as part of a collaborative team

- Exceptional organizational skills with ability to manage multiple tasks/competing priorities

- Strong problem‑solving abilities and proactive mindset

- Experience using Sage 50 considered an asset

How to Apply

By email: info@theagencyhelps.com

Only those selected for an interview will be contacted. Application deadline: December 31, 2025.

#J-18808-Ljbffr