Office Administrator

3 weeks ago

Toronto, Canada emergiTEL Inc. Full time

Job Title: Office Administrator (6-Month Contract)

Location: Toronto, ON (On Site 5 days)
Contract Duration: 6 Months
Reports To: Management Team
Industry: Financial Advisory / Consulting

Our client is a boutique financial advisory firm specializing in restructuring, insolvency, and corporate finance. Their team provides practical, results-driven solutions to clients facing complex financial and operational challenges.

We’re looking for ahands-on Office Administratorwho can roll up their sleeves and take ownership of a wide variety of administrative, financial, and operational tasks. This is an ideal opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys being the go-to person who keeps everything running smoothly.

Position Overview

The Office Administrator will be an integral part of the organization, supporting management with both day-to-day and project-based activities. From billing and collections to benefits administration, social media coordination, and office operations, this role requires someone flexible, proactive, and willing to jump in wherever needed.

Key Responsibilities

Administrative & Financial Support

- Prepare and process client billings, invoices, and collection follow-ups

- Assist with payroll submissions and reporting of staff hours via ADP

- Support benefits and group RRSP administration and related employee inquiries

- Track and reconcile expenses, vendor invoices, and petty cash

- Assist with regulatory filings and compliance reporting

Marketing & Communications

- Help maintain and update thecompany website(content, bios, announcements)

- Coordinate the company’s social media presenceand assist with post scheduling and content creation

- Supportcorporate sponsorships, marketing, and advertisinginitiatives

- Manage the monthly client mailing list and assist with newsletter preparation

Office & Operations Management

- Take ownership of office supplies, inventory, and vendor relationships

- Assist in managing corporate phone plans and IT service coordination

- Provide hands-on support for any operational or administrative needs that arise

- Help with ad hoc projects and administrative tasks from the management team

Who You Are

- A self-starter who enjoys wearing multiple hats and doesn’t mind rolling up your sleeves to get things done

- Flexible, adaptable, and proactive — you can pivot quickly and handle a mix of routine and project-based tasks

- Detail-oriented, organized, and able to manage multiple priorities at once

- A confident communicator who’s comfortable interacting with team members, vendors, and external partners

Qualifications & Experience

- Post-secondary educationin Business Administration, Accounting, or a related field

- 3+ years of experience in office administration, operations, or executive support — preferably in a professional services or financial environment

- Familiarity with ADP or similar payroll systems

- Experience with billing and collections process is a strong asset

- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

- Basic understanding of social media platforms and/or website content management systems (e.g., WordPress)

What We Offer

- Exposure to all aspects of running a busy professional services firm

- Collaborative and supportive team environment

- On site 5 days a week (downtown Toronto office)

- Competitive contract compensation

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