Purchase-to-Pay Coordinator

3 weeks ago

Toronto, Canada CAPREIT Apartments Full time

Title: Purchase-to-Pay Coordinator

Reports To: Associate Director

Overview

The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT’s national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.

Key Responsibilities

- Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals

- Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request

- Monitor and resolve invoice discrepancies; track payment status and elevate issues as needed

- Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable

- Follow up on outstanding receipts and promote timely goods receipt entries

- Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs

- Communicate with vendors as required to ensure order acknowledgment and goods/service delivery

- Request updates to vendor master and item master info records as required

- Deliver site and vendor training on P2P processes, forms, and compliance requirements

- Provide SAP process support and troubleshooting for purchasing-related transactions

- Review P2P dashboard metrics and communicate key updates to Operations teams

- Support month-end accruals and ensure accurate financial reporting

- Enforce purchasing policies, approval workflows, and exemption protocols

Qualifications

- College diploma or Bachelor’s degree in Business Administration, Finance, or related field

- 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management

- Strong working knowledge of SAP or similar ERP systems

- Familiarity with P2P processes and invoice matching

- Excellent attention to detail and organizational skills

- Strong communication and interpersonal abilities for cross-functional collaboration

- Ability to train and support site teams and vendors on purchasing protocols

- Proficiency in Microsoft Excel and dashboard reporting tools

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