administrative assistant

3 weeks ago


St John's, Canada John Howard Society of Newfoundland and Labrador Full time

Overview

Languages

English

Education

-
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

- or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work site environment

-
Corrections

Work setting

-
Social service or charity agency

Responsibilities

Tasks

-
Arrange and co-ordinate seminars, conferences, etc.

-
Motivate staff

-
Open and distribute mail and other materials

-
Train staff

-
Record and prepare minutes of meetings, seminars and conferences

-
Determine and establish office procedures and routines

-
Schedule and confirm appointments

-
Answer telephone and relay telephone calls and messages

-
Answer electronic enquiries

-
Compile data, statistics and other information

-
Order office supplies and maintain inventory

-
Greet people and direct them to contacts or service areas

-
Set up and maintain manual and computerized information filing systems

-
Type and proofread correspondence, forms and other documents

-
Perform data entry

-
Maintain and manage digital database

-
Administrative and office activities

-
Perform basic bookkeeping tasks

-
Prepare invoices and bank deposits

-
Screen, recruit and train volunteers and support staff

Supervision

-
16-20 people

Credentials

Certificates, licences, memberships, and courses

-
First Aid Certificate

Experience and specialization

Computer and technology knowledge

-
Google Docs

-
Microsoft Publisher

-
MS Excel

-
MS Outlook

-
MS PowerPoint

-
MS Windows

-
MS Word

-
Electronic scheduler

-
Database software

-
Accounting software

-
MS Office

-
Adobe Acrobat Reader

-
Electronic mail

Technical terminology

-
Legal

-
Financial

Area of work experience

-
Purchasing, procurement and contracts

Area of specialization

-
Correspondence

-
Reports and records

-
Contracts

-
Statistics

-
Financial statements

-
Invoices

-
Charts, tables, graphs and diagrams

Additional information

Security and safety

-
Basic security clearance

-
Enhanced reliability security clearance

-
Criminal record check

-
Vulnerable sector check

Work conditions and physical capabilities

-
Ability to work independently

-
Fast-paced environment

-
Work under pressure

-
Tight deadlines

-
Attention to detail

-
Repetitive tasks

-
Work with minimal supervision

Personal suitability

-
Ability to multitask

-
Excellent oral communication

-
Excellent written communication

-
Flexibility

-
Judgement

-
Organized

-
Team player

-
Accurate

-
Client focus

-
Reliability

-
Time management

-
Adaptability

-
Accountability

-
Dependability

-
Due diligence

-
Quick learner

Benefits

Health benefits

-
Dental plan

-
Disability benefits

-
Health care plan

-
Paramedical services coverage

-
Vision care benefits

Financial benefits

-
As per collective agreement

-
Group insurance benefits

-
Life insurance

-
Mileage paid

-
Registered Retirement Savings Plan (RRSP)

Other benefits

-
Free parking available

-
Learning/training paid by employer

-
Other benefits

-
Parking available

-
Travel insurance

-
Wellness program



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