Senior Executive Administrator

About Us

4 Directions of Conservation Consulting Services Inc is a 100% Indigenous-owned and operated firm specializing in conservation ecology, biology, and community planning. We offer a range of services, including project management, feasibility studies, community engagement, and peer review, tailored to support environmental assessments, land development, and capacity development projects. Our expertise serves municipalities, nonprofits, organizations, governments, and Indigenous communities, bridging the gap between science and Indigenous perspectives. We are committed to translating science into practical solutions for Indigenous communities and fostering trust-based relationships with governments, corporations, and stakeholders.

Job Description

As a Senior Executive Administrator, you will be responsible for overseeing day-to-day administrative tasks with a strong focus on organization and attention to detail. You will provide high-level administrative, operational, and strategic support to executive leadership. This role ensures the smooth execution of executive priorities, manages complex projects, coordinates cross-departmental initiatives, and acts as a key liaison between leadership teams, stakeholders, and external partners. The Senior Executive Administrator must demonstrate exceptional professionalism, discretion, and the ability to operate in a fast-paced, high-visibility environment. Although centered in Barrie, our work spans much of Southern Ontario and offers opportunities to both travel and work from home. As such, willingness and ability to travel are considered essential. That being said, you can mainly expect to work from your home office.

Responsibilities

• Monitoring and organization of administrative business emails.
• Overseeing company-wide calendar in partnership with other Managers, including coordinating and managing complex schedules for the CEO and executive team.
• Scheduling meetings and replying to emails.
• Monitor and prioritize incoming requests, ensuring timely follow-up on behalf of executives.
• Tracking, organizing, and maintaining administrative files on the company's SharePoint system.
• Planning and arranging domestic and international travel for the executive and technical teams, including flights, accommodations, transportation, and reservations.
• Create and implement templates for various uses throughout the company.
• Accurately record meeting minutes.
• Create internal documents, presentations, and communications.
• Develop and implement processes to increase productivity, QAQC, and bill-ability across the office.
• Support human resources-related matters such as recruitment, hiring, and onboarding.
• Ability to anticipate needs and make decisions independently.
• Other tasks as required.

Qualifications

• Preferred bachelor's degree in office management, business administration, or equivalent or relevant work experience.
• 5+ years' experience in office administration office management, or executive assistance.
• Strong organizational skills and attention to detail.
• Proficiency in office software (MS365 suite).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• A reliable vehicle, valid driver's license, and the ability to travel.
• Cultural Awareness training is considered an asset.
• The First Nation Principles of OCAP Training is considered an asset.

What We Offer

• A hybrid work environment that allows employees to work in various environments efficiently.
• Opportunities to support personal growth through internal and external training, workshops, and conferences.
• An Indigenous-led, collaborative and supportive workplace.
• All meals, mileage and accommodation will be covered when travelling on behalf of the company