Payroll & AP Specialist

KEY RESPONSIBILITIES

You are the go-to person for all payroll and essential vendor payment functions, managing a variety of responsibilities in a professional manner with a high degree of autonomy.

Payroll (40%)

- Complete full-cycle bi-weekly and/or monthly payroll for all staff (salary and hourly).

- Verify attendance, hours worked, and pay adjustments, accurately posting information into designated records.

- Collaborate closely with HR on all payroll and benefit activities (new hires, departures, pay increases, leaves of absence).

- Administer employee benefits, payments, related documentation, and monthly reconciliation.

- Reconcile payroll-related GL accounts and take ownership of year-end duties, including balancing T4's, T4A's, and issuing ROE’s.

- Track employee vacation and banked days and prepare monthly reports summarizing earnings, taxes, and deductions.

- Handle inquiries from managers and employees and assist with project work and internal reporting.

Accounts Payable (60%)

- Issue payments and control expenses by receiving, processing, verifying, and reconciling invoices.

- Pay vendors by scheduling and preparing cheques/electronic payments, and resolving purchase order, contract, or payment discrepancies.

- Charge expenses to accounts and cost centers by analyzing invoices and recording entries.

- Verify and maintain vendor accounts by reconciling monthly statements and related transactions.

- Process semi-monthly employee expense claims.

- Report sales taxes by calculating requirements on paid invoices and maintain historical records.

KEY ATTRIBUTES

- Demonstrating very high integrity, ethical conduct, and trustworthiness when handling sensitive, confidential data.

- Excellent organization and communication skills, with the ability to effectively convey ideas both verbally and in writing and connect professionally with all levels of the organization.

- Ability to work independently, manage your own workflow, and deliver high-quality results with a high degree of autonomy.

- Committed to updating job knowledge and expertise by participating in relevant educational opportunities and remaining up to date on industry best practices.

- Meticulous attention to detail and accuracy coupled with exceptional follow-up and verification skills.

EXPERIENCE & QUALIFICATIONS

- 1+ years experience in Full Cycle Payroll Administration.

- 1+ year experience in Accounts Payable.

- Proficient in using Payroll Software such as Avanti, Sage 50, ADP, and general database management.

- Intermediate to advanced knowledge of Excel.

- Knowledge of accounts payable and maintaining general ledgers.

- Thorough knowledge and understanding of Canadian Payroll Legislation & Employment Standards.

WORKING CONDITIONS

- The role involves routine use of standard office equipment (computers, phones). It primarily involves sitting, standing and walking, with occasional light lifting (up to 20 lbs) required for tasks such as filing and managing documents.

- Requires regular, intense periods of concentration and a high degree of attention to detail. The ability to effectively multi-task and balance competing priorities is essential.

- The nature of payroll and accounts payable involves non-negotiable, tight deadlines. This necessitates a proactive approach and the ability to work effectively under pressure to ensure timely and accurate financial processing.

- While standard office hours are the norm, there may be periods requiring a flexible schedule, including occasional weekend work, particularly during peak reporting periods (e.g., month-end, year-end, or major payment cycles).

EDUCATION

Diploma in Accounting, Finance or Business Administration.

CERTIFICATIONS

- Payroll Compliance Practitioner (PCP) Certification or in progress is an asset.

- Clear criminal background check.

Reporting To

Assistant Controller

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We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation, or faith. Thank you to all those apply and those who are short-listed will be contacted.

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