Workplace Experience Coordinator 3 Days Left

2 weeks ago

Vancouver, British Columbia, Canada Aspect Biosystems Full time
We are seeking a Workplace Experience Coordinator to join Aspect's administrative team. Reporting to the Executive Assistant, you'll play a key role in ensuring our office operations run smoothly and efficiently. As the first face people see when they arrive at Aspect, you'll help create a warm and welcoming environment while keeping things organized and running efficiently. This role is perfect if you love helping others, bring a positive attitude to everything you do, and thrive in a fast-paced, collaborative setting.

Responsibilities

- Welcome and check in all guests and team members into our building, making every interaction a positive one as the first point of contact.
- Handle incoming calls with confidence, directing inquiries, and delivering key information efficiently.
- Take full ownership of the office by managing the day-to-day operations of our workspaces, ensuring they're optimized for productivity and collaboration.
- Stay ahead of the details by inspecting meeting rooms and hot desks daily to ensure they're ready to go, with everything in its place.
- Keep us stocked and ready to tackle big challenges by managing snacks, beverages, catering, and supplies.
- Drive continuous improvement by finding and implementing ways to make our office environment more functional, efficient, and inspiring
- Solve problems on the fly by collaborating with IT, facilities, and other teams to resolve office and kitchen needs quickly and seamlessly.
- Communicate effectively by creating and sharing clear, concise office communications, from signage to updates, to keep everyone in the loop.
- Plan and coordinate events and socials, providing support and information to team members as needed.
- Master the calendar by coordinating schedules, booking meetings, and sending reminders to ensure everyone stays on track.
- Support travel arrangements by organizing flights, accommodation, and transportation to ensure everything runs smoothly.
- Set new hires up for success by preparing workstations, welcome kits, and onboarding materials to help them integrate seamlessly from their first day.
- Handle confidentiality with care by managing sensitive information discreetly and ensuring secure storage and access.

Qualifications

- Education & Experience:3 – 5 years experience in office administration within a fast-paced environment is beneficial. Post-secondary education is considered an asset.
- Technical Skills:Proficiency with Google Workspace (formerly G Suite) is an asset. Familiarity with Microsoft Word, Excel, and PowerPoint is a bonus.

Who You Are

- Collaborative Relationship-Builder: You thrive in a multi-disciplinary team environment and believe that we can get further, faster by working together. You have excellent interpersonal skills and an innate ability to build rapport and foster relationships across the organization.
- Effective Communicator: You are an active listener who can effectively communicate to different audiences in diverse situations.
- Creative Thinker: You excel at coming up with innovative, fresh ideas to creatively address challenges and capitalize on opportunities.
- Go-Getter: You work with a sense of urgency, are results-driven, and thrive in a fast-paced, interdisciplinary, and entrepreneurial environment. You are willing to roll up your sleeves and do what it takes to get the job done.
- Detail-Oriented & Meticulously Organized: You have outstanding attention to detail and take pride in your work. You can multitask, prioritize competing deadlines, and have a track record for delivering work on time.
- Thrive in Ambiguity: You are highly adaptable, agile, and poised when faced with change, ambiguity, and competing priorities.

The hiring range for this role is $42,000-$60,000, annually. Our ranges are based on market data. Offered salaries will be based on a combination of factors including, but not limited to, job-related knowledge, skills, education, and experience. For candidates who exceed role requirements, we are open to exploring above-range offers. Note that base salary is just one part of the overall compensation at Aspect. Members of the Aspect team also receive equity, a comprehensive benefits package, and support for continuous learning and career progression.

#J-18808-Ljbffr

  • Workplace Experience Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada BioTalent Canada Full time

    We are seeking a Workplace Experience Coordinator to join Aspect's administrative team. Reporting to the Executive Assistant, you'll play a key role in ensuring our office operations run smoothly and efficiently. As the first face people see when they arrive at Aspect, you'll help create a warm and welcoming environment while keeping things organized and...

  • 3 Days Left Project Coordinator

    7 days ago

    Vancouver, British Columbia, Canada Randstad Canada Full time

    Are you an experienced Project Coordinator in search of your next contract opportunity? Our high-profile client is seeking to hire a Project Coordinator to join their talented team on a 6-month contract with a strong probability of extension. Apply for this amazing opportunity if this sounds like a good fit for youAdvantagesWhat's in it for youAs a...

  • 3 Days Left Civil Project Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada MatchBox Consulting Group Full time

    MatchBox Consulting is seeking a Civil Project Coordinator for the civil division for our client, a Vancouver-based real estate development and construction firm known for its innovative, community-focused projects that blend quality craftsmanship with sustainable design.The Project Coordinator's primary goals are to assist in the planning, organization, and...

  • 3 Days Left: HS&E Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada EllisDon Full time

    Position: Health, Safety & Environment CoordinatorTerms of Employment: Full-time / PermanentHours of Work: 40 hours/weekBenefits: Eligible for discretionary bonuses and/or salary increases in accordance with company policy. Eligible for extended medical insurance, dental insurance, disability insurance and pension plan.Salary: $43.27 CAD / hourContact:...

  • 3 Days Left HR Generalist

    4 weeks ago

    Vancouver, British Columbia, Canada VoPay International Inc. Full time

    About VoPay:VoPay is a leading financial technology company revolutionizing the way businesses and consumers handle payments. Our secure and innovative solutions simplify payment complexities, empowering businesses to thrive and consumers to enjoy seamless transactions.Role Overview:The HR Generalist will play a critical role in supporting VoPay's HR...

  • 3 Days Left Estimator

    3 days ago

    Vancouver, British Columbia, Canada Outpost Recruitment Remote Work Freelance Full time

    Large civil contractor is currently seeking an Estimator / Project Coordinator to join their team in Vancouver. Reporting to the General Manager and as a junior member of the operations team, you will work closely with an Estimator/Project Manager and other staff to develop and refine skills in estimating and project management. Involvement will depend...

  • 3 Days Left People Operations Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Daily Hive Full time

    Location: Vancouver, BC (Hybrid) Posted on: Jan 20Role: People Operations CoordinatorDepartment: OperationsWho we areZoomedMedia Limited is the home of Canada's leading digital media brands including Daily Hive, Curiocity, blogTO, Dished, Offside, The Peak and MobileSyrup. We have an opening for a People Operations Coordinator who is organized, proactive,...

  • 3 Days Left: Pharmacy Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Loblaw Companies Limited Full time

    Time left to apply End Date: January 22, 2025 (26 days left to apply)Job requisition id R2000529120Referred applicants should not apply directly to this role.All referred applicants must first be submitted through Workday by a current Loblaw Colleague.Come make your difference in communities across Canada, where authenticity, trust and making connections is...

  • 3 Days Left Staff Test Engineer

    3 weeks ago

    Vancouver, British Columbia, Canada Forsta Full time

    time left to apply End Date: May 19, 2025 (30+ days left to apply)job requisition id R25_0000000131Company DescriptionPG Forsta is the leading experience measurement, data analytics, and insights provider for complex industries—a status we earned over decades of deep partnership with clients to help them understand and meet the needs of their key...

  • 3 Days Left: Communications Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Canucks Autism Network Full time

    Wage: $47,000-$58,000Location: Hybrid Work From Home & Office (1788 West 8th Ave, Vancouver)Hours: F/T, 37.5 hrs/week (Mon-Fri)Available: March 3, 2025About the OpportunityThis is an exciting role that will focus on social media, email marketing, and design. The Communications Coordinator will leverage our digital platforms to showcase our impact while...

  • 3 Days Left Marketing Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada International Executive Service Corps Full time

    You're legendary. We're hiring. Let's talkApply today for an opportunity to join one of North America's top insurance premium financing companies. Since 1977, our company has grown to more than 500 Associates and 30 locations across the United States, Puerto Rico, and Canada.Every day, we work to deliver on our Corporate Mission Statement: "To be the market...

  • 3 Days Left Psychiatry

    3 weeks ago

    Vancouver, British Columbia, Canada HealthMatch BC Full time

    Current College of Physicians and Surgeons of British Columbia (CPSBC) License Full Canadian Medical Protective Association (CMPA) Mandatory Fellow of the Royal College of Physicians of Canada (FRCPC) MandatoryRole and Facility InformationCome work as a Medical Coordinator, Vancouver Community with Vancouver Coastal Health (VCH) The Medical Coordinator for...

  • 3 Days Left Maintenance Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Sunrise Senior Living Full time

    When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your...

  • 3 Days Left Coordinator, Patient Care

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    SalaryThe salary range for this position is CAD $49.20/Hr. - CAD $63.47/Hr.Job SummaryCome work as a Coordinator, Patient Care (Acute & Ambulatory Care) with Vancouver Coastal Health (VCH) Relocation Assistance and Staff Housing may also be available. Apply today to speak to a Talent Acquisition Advisor Vancouver Coastal Health is looking for a Registered...

  • 3 Days Left: Outbound Product Manager

    3 weeks ago

    Vancouver, British Columbia, Canada O2E Brands Full time

    1-800-GOT-JUNK?, the #1 name in junk removal, is looking for a dynamic, detail-oriented Outbound Product Lead to join our team.In this role, you'll lead product deployments, coordinate cross-functional teams, and ensure seamless rollouts. You'll play a critical role in optimizing processes, driving adoption, and improving the user experience across our...

  • 3 Days Left: BIM

    4 minutes ago

    Vancouver, British Columbia, Canada Moving2Canada Remote Work Freelance Full time

    Mechanical contractor seeking motivated BIM / VDC Modeller for buildings projects in Vancouver BC. You will play a key role in delivering high-quality, fabrication-ready models for mechanical, electrical, and plumbing (MEP) systems.Specializing in plumbing, HVAC, and mechanical systems, serve commercial, industrial, and multi-residential projects with a...

  • Flex Security Officer 3 Days Left

    7 days ago

    Vancouver, British Columbia, Canada Brosnan Risk Consultants Full time

    Company Overview/BenefitsHere at Brosnan Risk Consultants, our culture encourages and supports diversity throughout the workplace We offer both full-time and part-time opportunities. We also pride ourselves on promoting within. Many of our employees began their careers as Security Officers, and today we are proud to say they have become a part of the Senior...

  • 3 Days Left: Capital Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Spectrum Full time

    Experienced in accounting and administrative duties. Able to work in a fast-paced environment and detail-oriented. Does this sound like you? If so, then the Capital Coordinator role may be for you.BE A PART OF THE CONNECTIONAt Spectrum, we ensure the delivery of our internet services to more than 32 million customers nationwide. As a Capital Coordinator, you...

  • 3 Days Left: Medical Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    SalaryPlease refer to the information below for details regarding salary.Job SummaryJob Title: Medical Coordinator (Psychiatrist)Work Site: Raven Song Community Health CentreStatus: Full-TimeStart Date: March 1, 2025Compensation Type: Administrative ContractCome work as Medical Coordinator with Vancouver Coastal Health (VCH)Join VCH where excellence in...

  • PT Warehouse Supervisor 3 Days Left

    3 days ago

    Vancouver, British Columbia, Canada United Parcel Service Of America Full time

    Before you apply to a job, select your language preference from the options available at the top right of this page.Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into...