Executive Assistant

7 days ago

Toronto, Ontario, Canada Scene LP Full time
Who we are

Join Scene+ and be part of Canada's most robust lifestyle loyalty program with over 15 million members and growing We are a trusted brand, driven by the belief that there's always something to look forward to with rewards for every kind of life. Our goal is to become Canada's favourite loyalty program by nurturing our Members with rewards their way.

We're the exciting joint venture of Cineplex, Empire, and Scotiabank, blending the energy, optimism, and atmosphere of a startup with the support of three iconic Canadian companies. With over 100 team members and plans to grow more, we're an emerging, responsive company. We offer collaboration, accountability, challenges, and rewards to everyone who joins us.

Our motto is "Love what's next," and we believe it applies to your career too. Join us to help evolve the program, collaborate with amazing teams, and love what lies ahead.

Who we need

The Executive Assistant to the President, SVP Data Analytics & Operations, and Head of Corporate Development & Strategy plays a critical role in providing high-level executive support, ensuring seamless coordination of their schedule, communications, and priorities. This position is designed for an experienced and highly organized professional who can effectively manage executive-level responsibilities while also overseeing office operations. The role requires exceptional attention to detail, discretion, and the ability to work with senior stakeholders, including Board members and external executives. Additionally, the Executive Assistant will collaborate with the Executive Assistant & Brand Coordinator to maintain office efficiency.

This is an onsite role, working at least 4 days per week at the Scene+ office.

As our new Executive Assistant, you will focus on:

Executive Support to the President:

- Manage the President's calendar, ensuring demands are effectively prioritized and time is utilized efficiently.
- Oversee the President's inbox, identifying and highlighting key emails that require urgent action.
- Arrange and coordinate Board meetings, including scheduling, preparing materials, and liaising with external Board member Executive Assistants.
- Handle the President's expense reporting and travel arrangements, including booking accommodations and transportation.
- Prepare meeting minutes for Board & Committee meetings and track follow-ups.
- Notify the President of critical dates, significant changes, or agenda items requiring attention.
- Assist in the preparation and coordinating of materials for meetings
- Review upcoming meetings to ensure necessary preparations, confirm attendee availability, and address logistical details.

Support to Senior Leadership:

- Provide calendar management, administrative support and process travel and expenses for the SVP of Data Analytics & Operations, and Head of Corporate Strategy & Development.

Office Coordination & Administration:

- Serve as the primary point of contact for office management, addressing operational concerns, liaising with building management and IT support, managing office and kitchen supply inventory, and overseeing access cards for guests and new/departing employees.

You bring:

- Strong communication skills, both verbal and written – ability to draft concise, professional correspondence.
- Excellent time management, and priority-setting skills to meet tight deadlines.
- The ability to represent the President and senior executives in a professional and polished manner.
- A high level of discretion in handling sensitive and confidential information.
- Strong problem-solving abilities and project management skills to oversee multiple initiatives simultaneously.
- At least 10 years of experience supporting an Executive or Leadership Team.
- Experience managing high-level calendars, executive communications, and Board meeting logistics.
- Strong organizational and administrative skills, with excellent attention to detail.
- Demonstrated ability to achieve high performance goals and adapt to a fast-paced environment.
- A highly resourceful approach as a team player with the ability to work independently when needed.

Join us.

At Scene+, we cultivate an innovative and collaborative environment. Guided by our values, we aim to exceed the expectations of our partners and members.

Member Focus: We prioritize the needs and experiences of our members in everything we do.

Teamwork: We believe in the power of collaboration and working together to achieve our goals.

Continuous Improvement: We strive for excellence by constantly seeking ways to improve and innovate.

Integrity: We uphold the highest standards of honesty and transparency in our actions.

Results Driven: We are committed to achieving outstanding outcomes and delivering value.

Passion: We are passionate about our work and dedicated to making a positive impact.

We offer:

Perks: Enjoy a competitive salary and benefits package, performance-based bonuses, and extra rewards from our owners, including discounted rates on mortgages, banking, movies, and more.

Warmth: We foster a genuine culture where relationships, knowledge sharing, and creativity thrive.

Growth: Working for Scene+ offers exposure to a range of industries represented by our owners and partners. You'll have the chance to work on diverse initiatives, collaborate with cross-company teams, and expand your career path options both internally and with our owners.

What you can expect from our interview process:

- A virtual interview with a Talent Advisor discussing your interest in the role and the company and how you will make an impact as our new Executive Assistant.
- A virtual interview with the HR Business Partner to discuss how your experience aligns with the role and the needs of the team you will be supporting.
- A final on-site interview with the President to discuss your executive support skills, ability to manage priorities, and effectiveness in communication while demonstrating discretion. You'll also explore alignment with company culture and address any final questions you may have.

Apply now.

If you have 70% of what we're looking for and 100% authenticity and passion, express your interest here. Please contact us by email at careers@scene.ca and let us know what accommodations or assistance we can provide you during the application process.

At Scene+, we're committed to diversity, equity, and inclusion. We strive to integrate these values into everything we do, from our partners and offers to our teams and interactions. We welcome and appreciate candidates from diverse backgrounds, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), the LGBTQ2SIA+ community, and other equity-seeking groups.

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