Accounting Manager

4 days ago

Ottawa, Ontario, Canada CAA North & East Ontario Full time
TERM: Full-Time, Permanent

Overview

CAA North & East Ontario is changing how we do business and we are looking for an Accounting Manager interested in developing their skill set to join us. Under the general direction of the Finance Director, the Accounting Manager supervises and coordinates the Accounts Payable, Accounts Receivable, Banking, and General Accounting functions. CAANEO has both not-for-profit and for-profit divisions, so work experience in both areas would be an advantage. This role will appeal to an accounting professional who is ready to advance their career by overseeing people in a complex business environment.

Responsibilities

Team Management:

- Lead, mentor, and guide the accounting team, fostering a positive and collaborative work environment.
- Set clear performance expectations and objectives for team members and conduct regular performance evaluations.
- Provide ongoing coaching and training to enhance the team's skills and knowledge in accounting best practices.
- Encourage teamwork and cross-functional collaboration to achieve departmental and organizational goals.
- Address any performance issues or conflicts within the team promptly and professionally.

Accounts Payable (AP) Responsibilities:

- Manage and lead the AP team responsible for processing invoices, verifying payment terms, and facilitating timely payments to vendors through efficient cheque runs.
- Implement and direct AP collections procedures, including handling escalations and resolving payment issues with vendors.
- Coordinate with finance and business units to ensure accurate allocation and reporting of expenses across multiple entities.
- Oversee vendor management, maintaining vendor records, and ensuring compliance with contractual agreements and payment terms.
- Review and approve General Ledger entries related to AP, ensuring accuracy and completeness.
- Identify and implement process improvements to enhance efficiency and accuracy within the AP function.

Accounts Receivable (AR) Responsibilities:

- Lead the AR team responsible for monitoring receivables, reviewing collection strategies, and ensuring timely collection of outstanding invoices.
- Work closely with the collections team to minimize overdue accounts and bad debt.
- Collaborate with the accounting team to provide financial insights and analysis related to AR to support strategic decision-making.
- Oversee automotive services contractor payments, verifying billing accuracy, and adherence to contracts.
- Review and approve General Ledger entries related to AR, ensuring accuracy and completeness.
- Conduct ad hoc reviews and reports to support management decision-making related to AR.

Month-end Processes and Reporting:

- Collaborate with auditors during the year-end audit process and provide necessary documentation and explanations.
- Oversee month-end close processes, ensuring accuracy and timely completion of AR & AP functions.
- Develop and maintain accounting policies and procedures related to AR and AP, including month-end closing processes.

Additional Responsibilities:

- Supervise cash drawers, ensuring proper procedures are followed for opening, closing, and reconciling the drawers.
- Coordinate with internal stakeholders to gather necessary information and support for financial reporting and analysis related to AR and AP.
- Collaborate with the accounting team to provide financial insights and analysis related to AR and AP to support strategic decision-making.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

- Post-Secondary degree/diploma in Accounting.
- CPA designation or active pursuit thereof.
- Proven experience of five (5) years of senior accounting duties.
- 1 -3 years Supervisory or Management experience – accounting role preferred.

Accounting Expertise:

- Proven experience in managing multi-entity, multi-currency accounting and demonstrated experience supervising full-cycle accounting.
- Familiarity with both for-profit and not-for-profit organizations.
- Thorough understanding of accrual accounting, prepaids, vendor management, collections, and specific expertise in managing AP and AR functions.
- Experience in supervising cash drawers and month-end functions.
- Experience identifying and implementing process improvements to enhance efficiency and accuracy within the accounting function.
- Adept at reviewing and approving General Ledger entries related to AP and AR.

Technical Skills:

- Proficiency in accounting software.
- Proficiency with reporting software, such as Informer.
- Proficiency in MS Office suite (Excel, SharePoint, etc.).
- Experience in implementing and optimizing financial systems.
- Ability to test new software, assess functionality, and make recommendations for enhancements.
- Experience in Prophix and Axis is an asset.

Team Management Skills:

- Effective leadership and team management abilities.
- Strong written and oral communication skills.
- Strong customer service skills and interpersonal skills.
- Ability to conduct regular team meetings to discuss updates, address challenges, and foster collaboration among team members.

Ethics and Professional Conduct:

- A strong commitment to ethics and integrity in all accounting practices and interactions.
- Compliance with accounting principles, standards, and regulations, while promoting a culture of ethical behavior within the accounting team.
- Adherence to confidentiality and safeguarding sensitive financial information.
- Promote an environment of trust and transparency with team members and colleagues.
- Encourage ethical decision-making and adherence to the organization's policies.
- Handle financial matters with honesty, fairness, and accountability.
- Address any potential conflicts of interest or ethical concerns promptly and appropriately.
- Stay informed about updates to accounting regulations and ethical guidelines to ensure continued compliance and best practices.

Compensation

- 5% Annual Performance Bonus
- Pension Plan
- CAA Membership

Employment is contingent on a successful Criminal Background Check and references.

Job applicants who have disabilities shall be provided with reasonable accommodation throughout the recruiting process.

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