Executive Assistant

Join a growing company where you can design your own career and make a real impact.

Executive Assistant - Corporate Services (Ottawa)

Posting Date: Thursday, 18 December 2025

Department : Corporate Services

Employment Type : Permanent

Minimum Experience : 5+ years

Position Title:Executive Assistant to the President

Employment Type:Permanent

Robinson Consultants Inc. is a growing multi-disciplinary employee-owned engineering firm, in business for over 45 years, we are building on our solid track record of success by maintaining our commitment to “make communities better through teamwork, quality solutions and inspiring the next generation.”

Our core values guide the way we run our business:

Passion: We are inspired to achieve the goals of our clients, colleagues, and company.

Integrity: We embrace honesty, trustworthiness, and thoughtfulness through our actions and behaviours.

Respect: Through listening and understanding we demonstrate the value we hold for our clients, colleagues, and peers.

Care: We put our clients, colleagues, and peers first.

Robinson Consultants is seeking a self-motivated Executive Assistant to join the collaborative and dynamic team in our Ottawa office. This position will provide high-level administrative support to the President and other members of the Executive Team upon request to ensure efficient operation of the executive office. This role involves managing complex schedules, coordinating meetings and travel, preparing reports and correspondence, and handling confidential information in a professional manner. The ideal candidate will be proactive, highly organized, detail oriented, and capable of working in a fast-paced environment with discretion and professionalism.

What you’ll be doing:

- Providing high level, confidential administrative support to the President and other Executive Team members as requested.

- Support to the Board of Directors – scheduling meetings, preparing Board packages for Board of Director meetings.

- Management of the President’s calendar, including preparation for meetings such as agendas and providing background information as needed.

- Monitor and prioritize incoming and outgoing emails on behalf of the President.

- Prepare and edit correspondence, communications, presentations, and other documents as requested.

- Maintain relevant files and databases, electronic filing systems, and related communications.

- Exercise professional and sound judgment in the execution of responsibilities.

You should have:

- Bachelor’s degree or diploma in Business Administration, Communications, or related field.

- 5+ years of experience as an Executive Assistant or similar high-level support role.

- Exceptional organizational and time management skills and the ability to balance diverse, changing, and conflicting priorities to meet goals and objectives.

- Ability to work as part of a team as well as independently.

- Computer literacy in a Microsoft Office Suite (Outlook, Word, Excel, TEAMS, OneNote and PowerPoint).

- High degree of professionalism and discretion in handling confidential information.

- Superior client service, interpersonal skills, and emotional intelligence.

- Proven research, analysis and problem-solving skills.

- Previous experience working with Boards of Directors or senior leadership teams, considered an asset.

- Excellent oral and written communication skills in English (bilingualism in English and French would be considered a strong asset).

- Must possess a valid driver’s license and have access to a vehicle with valid registration and insurance.

*Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements and designations.

What’s in it for you?

- Competitive salaries and reward opportunities.

- Company matched RRSP contributions.

- Comprehensive benefits package, including medical, dental, vision care, disability, and life insurance.

- Flexible vacation

- Maternity and Parental leave top-up

- Professional Association Fees

- Active Social Committee and corporate social events

- Employee led committees; Diversity, Equity, and Inclusion and the RCI Women in Engineering Group.

- Employee-owned firm with potential for future share purchases

- Extensive training and development opportunities, including monthly lunch and learns, formal training courses and conferences and seminars.

- Diverse experience opportunities afforded, and pursuit of projects related to your interests.

- Exposure to a variety of work with varied scope, scale, and complexity

- Working with a diverse team with a wide range of experience and expertise

Interested in joining our team? Send us a cover letter and resume outlining your qualifications, skills and work experience that make you an ideal candidate for the position under the Apply Now function.

Is your experience close to what we’ve described but maybe you feel you’re missing a few of the requirements? We encourage you to apply anyway. We look for people with exceptional potential, and we know this can take many forms. We believe the highest performing teams include people with diverse backgrounds, perspectives, and life experiences.

The job entails performing most of the job duties within an office environment. However, travel to training and meeting sites do form part of the expected job duties and may include exposure to the elements including inclement weather during travel.

The forgoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.

Robinson Consultants Inc. is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodations through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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Office Locations

T: (613) 592-6060

T: (905) 304-0080

P.O. Box 44006,
Kingston RPO Barriefield, Ontario K7L0B4

T: (613)539-1777

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