Coordinator, Permitting

Come Build Your Career at Aecon As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we cant do it safely, we dont do it at all. Integrity. We lead by example, with humility and courage. Accountability. Were passionate about delivering on our commitments. Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community Company & Position Overview Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. At Aecon Utilities, were committed to delivering infrastructure projects that are not only efficient and innovative but also grounded in safety and sustainability. Our mission is clear: to be the partner of choice in utility construction by driving excellence in everything we do. As part of Aecons Utilities sector, the Aecon Utility Engineer (AUE) team plays a pivotal role in supporting construction through in-house engineering expertise. AUE is dedicated to enhancing project outcomes by integrating value-added quality management assurance programs that meet and exceed client expectations. Were looking for passionate professionals who thrive in a collaborative environment and are ready to contribute to impactful projects that shape communities. If you're driven by purpose and want to be part of a team that builds with integrity and innovation, Aecon Utilities is where your career can thrive. Please note this is a 12-month contract position. What is the Opportunity? AUE is seeking a Permitting Coordinator to support utility and telecom projects through end-to-end permit management. You'll assemble and submit complex permit packages, track approvals, and collaborate with internal teams and municipal authorities to keep projects moving efficiently. What You'll Do Here Assemble permit packages (i.e., Municipal Consent, utility attachments, ROW/road occupancy, traffic control, encroachment, hoarding, tree, rail/conservation/MTO) using approved templates. Verify package completenessincluding checklists, signatures, fees, drawings, TMP/TTC plans, engineering sketches, utility locates, and photosprior to submission. Submit applications via municipal portals or email, ensuring correct formats, fees, and naming conventions. Follow up with authorities to obtain status updates; capture comments and route to Design/CAD; coordinate resubmissions until approval. Distribute approvals and conditions to the project team; ensure conditions are reflected in IFC packages and construction plans. Maintain an accurate permit tracker (IDs, scope, jurisdiction, submission dates, comments, conditions, fees, expiry/renewal) in SharePoint or NetX. Publish weekly permit status reports and highlight risks to Project Managers and clients; escalate blockers early. Archive approvals, correspondence, and compliance evidence for audit readiness; manage renewals and amendments as needed. What You Bring to the Team 2+ years of experience coordinating permits for utilities or construction; telecom background preferred. Familiarity with municipal consent processes, traffic control submissions, and utility attachment requirements. Comfortable reading plan/profile drawings; proficient with MS Office and permit tracking systems. Highly organized and detail-oriented; able to manage competing deadlines across multiple jurisdictions. Strong communication skills and a professional, customer-focused approach when working with authorities and clients. Diploma or degree in Civil/Architectural Technology, Urban Planning, or a related field is considered an asset. Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.