Damage Prevention

Damage Prevention & Locates - Contract Administrator

Ajax, ON, Canada

Job Description

Posted Monday, November 11, 2024 at 5:00 AM | Expired Saturday, November 23, 2024 at 4:59 AM

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence

The Contract Administrator is responsible for supporting the Locates, Damage Prevention & Inspections group within the Distribution Operations division. The primary focus of this position is to effectively manage contracts with subcontractors engaged in work on behalf of our company. This involves meticulous tracking of project schedules, ensuring projects are completed on time and within budget, and facilitating the prompt submission of detailed and accurate invoices. The Contract Administrator works closely with internal and subcontractor teams to provide oversight on the delivery of contracted services and ensure the accuracy of the submitted invoices.

The successful candidate should demonstrate a strong attention to detail, exceptional problem-solving skills, and the ability to identify opportunities for process enhancement. Reporting to the Supervisor of Locates, Damage Prevention & Inspections, the Contract Administrator will be responsible for maintaining records, resolving issues, and ensuring strict compliance with company policies and industry regulations.

DUTIES & RESPONSIBILITIES

- Host monthly meetings with various internal/external stakeholders to monitor progress, risks, invoicing, etc. for contracted services.
- Act as the liaison between Elexicon Energy and the assigned subcontractors.
- Prepare scorecards and metrics on the performance of the subcontractors and participate in continuous improvement discussions.
- Review and provide feedback on the cost/schedule estimates submitted by subcontractors.
- Track and understand internal and subcontractor resource availability to optimize project scheduling.
- Oversee project budgets and financial transactions, including the accurate and prompt submission of invoices.
- Identify and escalate issues or risks to maintain a high level of service.
- Seek opportunities to improve service delivery and support process initiatives.
- Ensure compliance with company policies and industry regulations in all transactions.
- Collaborate with subcontractors and internal stakeholders on project discrepancies, adjustments, and regulatory changes.
- Prepare and distribute invoices to internal and external stakeholders, ensuring timely payment.
- Extract and process data from multiple systems for submission and reconciliation purposes.
- Attend to administrative matters delegated by the Supervisor.
- Maintain confidentiality in all business matters.

KEY SKILLS & QUALIFICATIONS

- Advanced knowledge of Microsoft Suite including MS Project, PowerPoint, Excel.
- Ability to exercise independent judgment and perform duties with minimal supervision.
- Excellent interpersonal skills with a strong customer-driven focus.
- Strong written and verbal communication, including presentation skills.
- Strong organizational and time management skills.
- Strong analytical and problem-solving skills.

MINIMUM REQUIREMENTS

- University degree or college diploma (Business, Finance, or related field preferred).
- Understanding of contract management.
- Experience working with a public safety administrative authority such as Ontario One Call.
- Minimum 2 years of relevant work experience.

Our Commitment to Diversity, Equity, Inclusion and Belonging:

Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.

Elexicon Energy is an equal opportunity employer. We value an inclusive and supportive workplace which truly reflects the diversity of the communities we serve. We welcome all individuals to apply and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, Indigenous/Métis status, or other legally protected status.

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, 2005, accommodation is available upon request at any point during the recruitment process. If you require accommodation please email us at HR@elexiconenergy.com and we will work to meet your needs.

We thank all applicants; however, only those to be considered will be contacted.

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