EXECUTIVE ASSISTANT

Executive Assistant to CEO/COO – PurpleDOG Post Production

Industry: Motion Picture Post-Production, Production, and Development

Employment: Full-Time, 1-Year Contract Location: On-site at PurpleDOG Post in Mississauga, with potential for Hybrid arrangement. Probation Period: 4 Months

Deadline to apply: April 4th, 2025. Applications will be reviewed as they are received, and the position may be filled before the deadline. Early applications are encouraged.

Are you passionate about post-production and looking for an opportunity to gain hands-on experience in the industry? This position is ideal for someone eager to learn about the world of post while providing essential support to the executive team.

The Executive Assistant will report directly to the CEO of PurpleDOG Post, a boutique post-production facility serving theatrical films, TV features, and series. In addition, this role will involve working with affiliated companies:

- PurpleDOG Post Production – A full-service post-production house specializing in VFX, sound mixing, and colour grading.
- Hangar 18 Media – A production company developing original Canadian genre films and servicing international productions.

The Executive Assistant will support the CEO and COO in the daily operations of a fast-paced post-production business. This role requires a proactive, highly organized individual who can handle a variety of tasks related to film production, post-production workflows, sales, marketing, client relations, and administrative duties. If you’re looking for a highly structured, routine job, this is not the place for you. Every day presents new challenges and opportunities to learn.

Responsibilities:

- Assist in managing schedules, booking meetings, and coordinating calendars.
- Act as a personal assistant to the CEO for communications via phone, email, and in-person.
- Save and maintain databases, contacts, files, and records for easy access.
- Handle a wide range of tasks, from administrative support to industry-specific assignments.
- Maintain and update client, vendor, and post-production project databases.
- Serve as a gatekeeper for the CEO’s time by managing incoming communications and prioritizing tasks.
- Assist with marketing efforts, including social media updates, website maintenance, prepping sales decks, and outreach initiatives.
- Oversee office operations, including inventory management and preparing facilities for client visits.
- Give clients and visitors tours of the facility.
- Track resources, including equipment, project assets, and deliverables.
- Conduct industry research and provide insights on market trends, client opportunities, and new technologies in post-production.
- Prep materials, meetings, and contact lists for film markets, festivals, conferences, and other industry events.

Qualifications:

- A degree/education in post-production, media production, film, or equivalent field experience in production or post-production.
- A strong interest in post-production workflows, technology, and industry trends.
- Basic knowledge of post-production pipelines, including editorial, sound, colour, and VFX (Nice to have).

Personal Skills:

- Exceptional organizational and time management skills.
- Strong ability to multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proactive problem-solver with strong critical thinking and decision-making abilities.
- High level of discretion when handling sensitive information.
- Ability to adapt quickly to shifting priorities and unexpected challenges.
- Strong interpersonal skills for client and vendor interactions.
- Self-motivated, resourceful, and capable of working independently.
- Flexibility to work occasional evenings and weekends (As required).

Technical Skills:

- Proficiency in Mac OS and Google Workspace (Google Sheets, Google Calendar, Google Drive, Gmail, etc.).
- Experience using Monday.com for project management and task tracking.
- Knowledge of Adobe Creative Cloud (Photoshop, Illustrator, Premiere Pro) and/or DaVinci Resolve is an asset.
- Basic understanding of database management and project tracking tools.
- Ability to quickly learn new software, online platforms, and post-production tools.
- Experience in social media management and Mailchimp and website updates (WordPress) is a plus.
- Driver's license and access to a vehicle is a plus.

Only qualified applicants will be contacted for an interview. We are an equal opportunity employer and do not discriminate based on race, age, gender, disability, or any other non-job-related factors.

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