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Office Manager
1 month ago
The Office Manager oversees the efficient day-to-day operations by handling administrative duties, including bookkeeping, correspondence, record-keeping, and maintaining necessary resources. By coordinating office activities and ensuring organized records, they contribute to overall efficiency and productivity.
Why Work for Us?
- Salary commensurate with experience (60,000 – 70,000 per annum)
- Comprehensive health, vision, and dental benefits package
- Paid time away
- Ability to grow and expand your skills
- Business casual dress
Key Responsibilities:
- Handle Accounts Receivable (AR), Accounts Payable (AP), Purchase Order (PO) administration, GST/HST, and Corporate tax administration.
- Track project costs, matching POs to invoices, and tagging all job costs for accurate project tracking.
- Assist with year-end accounting, conduct financial analysis, and distribute T4 & T5018 forms.
- Manage payroll, benefits, sick pay tracking, performance evaluations, vacation schedules, and new employee onboarding for a staff of about 15.
- Oversee employee expenses, utilities, property taxes, and common fees.
- Process Customer payments.
- Track credit cards and employees reimbursed expenses.
- Oversee the safety program and monitor employee and subcontractor certifications to ensure records are up to date.
- Organize office supplies and equipment, manage cleaning contracts, and handle document filing and storage.
- Assist senior staff with online and traditional marketing initiatives.
- Other duties as required.
Minimum Qualifications:
- Certificate/Diploma in Business Administration or Office Administration is an asset.
- Minimum two (2) years of previous experience in a similar role is an asset.
- Proficiency in QuickBooks (Q/B) accounting software is an asset.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and collaborate effectively with others.
- Assist leadership in improving current systems, as well as creating and implementing new systems and policies.
- Comfortable operating in an office environment, with prolonged periods of sitting.
- Experience maintaining high levels of confidentiality.
Join us and be a part of a team that values your contributions and supports your professional growth. Apply today and help us maintain a well-organized and efficient office environment
We appreciate all who express interest; however, only those selected for an interview will be contacted.
We are committed to an equitable, inclusive, diverse, and accessible workplace and encourage applications from all qualified applicants. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.
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