Payroll Administrator

1 week ago

Midland, Canada Clh Developmental Support Services (clh) Full time

Reporting to the Finance Manager, the Payroll Administrator is responsible for preparing, processing, reconciling, distributing, and transmitting the bi‑weekly payroll. This role also ensures that all government and non‑government remittances are accurately processed and submitted in a timely manner.

Duties and responsibilities

- Review of time sheets for accuracy, including ensuring paid time off is recorded correctly and discrepancies are reviewed prior to processing.

- Receive Payroll and Status change forms from HR and verify rate changes, balances, benefits and other payroll related information (banking, tax info), add/update payroll elections in payroll system prior to payroll processing.

- Process employee monthly mileage and expense claim and other repayment programs i.e., overpayments, education.

- Preparing Records of Employment.

- Work closely with HR, Scheduling and Supervisors to ensure payroll is accurate and timely.

- Import payroll journal entry into Sage and reconcile related payroll accounts on a bi‑weekly basis.

- Preparing, processing, reconciling and distributing all remittances related to the bi‑weekly payroll (CRA, EHT, Group RRSP, etc.).

- Preparing, reconciling and distributing all required annual reports (T4’a, EHT, etc.).

- Preparing other government reports as required.

- Ensure that all payroll background data is maintained in the workforce management system.

- Maintains employee listings, costing, premium report submissions, taxable benefit amount and AP posting for the monthly employee benefit plans.

- Assist employees with questions regarding payroll, mileage and expense payments and general software issues.

- All other duties as assigned.

Minimum qualifications and experience

- Five years of progressive experience in payroll.

- Accounting Diploma preferred. Payroll Compliance Practitioner certification preferred or working towards.

- Strong numerical skills.

- Understanding of internal controls.

- Knowledge of Ontario Employment Standards Act 2000.

- Experience in a union environment.

- Excellent verbal and written communication skills.

- Criminal Reference Check with Vulnerable Sector Check, no older than 6 months.

- Adherence to Confidentiality Policy at all times.

If you require further information and/or copies of the full Job Description along with our Goals and Mission statement, please contact the HR Department at the address below.

If this opportunity is of interest to you, please submit your resume along with a cover letter specific to position and location, describing how you feel you meet the qualifications for this position and submit to:

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