IT Help Desk Manager
6 days ago
Report To: Director of Information Systems | Service: Information Systems
OVERVIEW
Reporting to the Director of Information Systems, the IT Help Desk Manager will oversee the daily operations of our help desk, manage escalations, ensure compliance with service-level agreements (SLAs), and continuously improve processes to enhance end-user support. This role requires a strong leader with a strategic mindset to guide the team, optimize workflows, and implement best practices in IT service management. In a smaller team environment, this role may also involve hands-on technical work.
RESPONSIBILITIES
Help Desk Operations & Team Management
- Oversee the help desk function, ensuring timely and effective resolution of IT support tickets.
- Manage and mentor Help Desk Technicians, providing guidance and professional development opportunities.
- Ownership and administration of Fastco's ITSM platform to streamline ticket management and reporting.
- Ensure adequate staffing coverage for IT support during both regular and off-hours using HCM software and other scheduling tools.
- Establish and enforce Standard Operating Procedures (SOPs) for help desk workflows, security protocols, and troubleshooting guides.
- Analyze ticket data and user feedback to identify areas for service improvement and training opportunities.
IT Service Management & Escalations
- Participate in the evaluation of new and existing products/vendors, with the collaboration of the Product Development, Technical Services & Sales departments.
- Work with the planning department to identify opportunities to improve forecasting models for better product availability.
- Work with Marketing to stay informed of ongoing sales initiatives that could lead to demand peaks and/or stock depletion.
- Work with Product Managers and the Master Planner to review the Management forecast on new items.
- Provide support in the S&OP cycle.
Security & Compliance
- Ensure that all help desk procedures align with company security policies, especially when handling sensitive user data.
- Enforce security best practices, including password management, user authentication policies, and access control procedures.
- Stay informed about cybersecurity threats and ensure the team follows best practices for data privacy and confidentiality.
- Conduct post-incident reviews for major issues and work towards long-term preventative solutions.
Process Improvement & Reporting
- Continuously review and refine help desk processes to improve response times, efficiency, and user satisfaction.
- Monitor key performance metrics (e.g., ticket resolution time, user satisfaction scores, first call resolution rate) and provide reports to senior management.
- Provide insights and recommendations for IT budgeting, including technology investments, staff training, and resource allocation.
End-User Support & Training
- Ensure end-users receive high-quality technical support and customer service.
- Develop user guides, knowledge base articles, and training sessions to empower employees to resolve common IT issues independently.
- Gather and analyze user feedback to drive improvements in IT support services.
REQUIRED SKILLS & QUALIFICATIONS
- 5+ years of experience in IT support, with at least 2+ years in a leadership or management role.
- Strong expertise in IT service management (ITSM) tools like Freshdesk, ServiceNow, or similar platforms.
- Experience working in Active Directory, M365, Windows, Linux, and cloud environments.
- Hands-on experience in troubleshooting network, hardware, and software issues.
- Strong understanding of IT security best practices, compliance standards, and access control policies.
- Experience with help desk performance metrics, reporting, and continuous improvement initiatives.
- Excellent leadership, strategic planning, and process improvement skills.
- Excellent communication and interpersonal skills in French, with a good command of English to facilitate collaboration between teams.
- Ability to manage and prioritize multiple tasks, projects, and escalations in a fast-paced environment.
PREFERRED QUALIFICATIONS
- ITIL certification (or experience with ITIL best practices).
- Certifications such as CompTIA, Microsoft, or similar.
- Experience with Human Capital Management (HCM) scheduling software or similar workforce management tools.
- SAP ByDesign or similar ERP system experience.
This position may require minimal travel.
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