Administrative/Project Coordinator

Job Summary

Under the general direction of the excluded Manager and with a commitment to service excellence, the Administrative/Project Coordinator provides logistical and administrative coordination to their assigned department. This highly confidential role is responsible for assisting with financial oversight, human resource coordination, project leadership and oversight of all office administration to ensure an efficient and well‑coordinated office that is positioned to provide exceptional service on a consistent basis. The position also assists in providing leadership and support on departmental and/or institutional events, annual activities and strategic initiatives.

Responsibilities

- Provides confidential administrative support for management including scheduling, calendar and meeting coordination, and liaison with internal and external partners.
- Coordinates planning, development and implementation of departmental deliverables supporting institutional initiatives such as Strategic Enrollment Management.
- Responsible for the coordination of special initiatives and activities, developing procedures, summaries, and analyzing complex information.
- Assists in project leadership, overseeing coordination, timeline management, research, best‑practice identification, activity initiation, and fostering collaboration across the organization.
- Serves as a departmental lead for events, ensuring smooth execution, collaboration, and effective problem‑solving.
- Prepares and executes onboarding processes, ensuring new staff receive required orientation, equipment, and introductions.
- Develops and delivers training related to departmental process changes or introduction of new procedures.
- Develops effective project and communication strategies for department services and initiatives.
- Maintains records management processes and curates key operational and project documentation.
- Coordinates hiring processes, including requisitions, interview setup, search committee involvement, and interview panels.
- Provides administrative support for committees, including agenda preparation, minute‑taking, meeting organization, and membership services.
- Creates and distributes institution‑wide correspondence on behalf of the department, ensuring clarity, consistency, and adherence to institutional messaging standards.
- Prepares and distributes complex or highly sensitive documents and materials.
- Generates regular reports to communicate key performance indicators and progress toward departmental goals.
- Transcribes, drafts, prepares and formats notes, correspondence and reports for internal and external use.
- Assists with annual budgeting processes, reviewing financials, identifying areas of concern and following up as appropriate.
- Completes day‑to‑day financial tasks including c‑card reporting, reconciliations, journal entries, and purchase requisitions.
- Triage complex and sensitive issues, prioritizing timely problem‑solving and ensuring consistent student‑centric approaches.
- Assesses, designs and implements streamlined systems and administrative procedures to support effective office operations, enhancing operational efficiency and cost‑effectiveness while promoting continuous improvement.
- Represents management at internal and community meetings, providing messaging from the College and reporting back.
- Oversees work orders and service requests.
- Maintains integrity and confidentiality of sensitive information per privacy legislation.
- Participates on College committees as requested.
- Promotes a positive work atmosphere and professional communication, demonstrating mutual respect with students and colleagues.
- Other duties as assigned.

Skills & Qualifications

- Recognized two‑year diploma in Office or Business Administration or other relevant field of study.
- Four years or more experience at a similar administrative level, or equivalent education and experience.
- Excellent knowledge of relevant office procedures and practices with strong attention to detail.
- Proficient in: Word processing and publishing; spreadsheet construction and application; e‑mail, Internet and basic Web development.
- Project management training or experience is an asset.
- Excellent interpersonal skills.
- Ability to work independently and prioritize effectively to meet demanding schedules and deadlines.
- Ability to represent the College effectively, working with discretion, diplomacy and judgement.
- Demonstrated commitment to service excellence and an appropriate service‑oriented philosophy.
- Proven ability to gather, analyze, integrate and summarize complex material, providing accurate, complete and current information on short notice.
- Excellent oral and written communication skills; preference for experience writing reports and proposals.
- Demonstrated initiative to stay informed about organizational changes, initiatives and opportunities.
- Demonstrated critical thinking and analysis/feedback skills.
- Ability to maintain confidentiality.
- Ability to work positively in a busy, demanding environment.
- Understanding of the post‑secondary education system, student‑centredness, service‑focused, institutional operations, community connectedness, and the BC post‑secondary landscape.

Band H

Salary $67,818 per year

Location Prince George

Posting Number 25-173SP

Desired Start Date 11/17/2025

Position End Date 03/31/2026

Number of Hours per week 35

Posting Competition Status Accepting Applications

Number of Positions to fill 1

Open Date 10/29/2025

Screening/Close Date 11/05/2025

Supplemental Questions

- Are you legally able to work in Canada?

- Yes

- No

- Do you have a recognized two (2) year diploma in Office Administration or Business Management or related field of study?

- Yes

- In progress

- No

- How many years of similar administrative level experience do you have; an equivalent combination of education and experience may be considered. (Open Ended Question)
- Do you have project management training or experience? If so, please describe. (Open Ended Question)

Documents Needed To Apply

- Resume
- Cover Letter
- Credentials (Optional)
- Other (Optional)

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