Operations Assistant

4 weeks ago

Montreal, Canada Nexus Finance Full time

About Us

Nexus Finance is a fast-growing business funding firm helping entrepreneurs access capital when banks say no. We’re looking for someone who thrives in a fast-paced environment, loves organization, and wants to play a key role in our growth story.

About the Role

We’re looking for a sharp, resourceful Operations Assistant to support our daily operations and growth initiatives.

You’ll work directly with our founder and sales team to manage billing, partnerships, reporting, and internal systems — ensuring everything runs smoothly behind the scenes.

This is a hands-on role where you’ll help build the processes that power our company.

What You’ll Do

Billing & Administration

Generate and process client invoices and payments through our billing system (APG)

Track receivables, reconcile data, and maintain payment records with accuracy

Coordinate with our Admin VA for invoice and tracker updates

Operations & Systems

Build, document, and update SOPs (step-by-step guides, checklists, templates)

Maintain CRM cleanliness, deal trackers, and reporting dashboards

Assist with day-to-day coordination between sales, admin, and leadership

Partnerships

Manage and expand our referral/partner program

Onboard new partners and track deal submissions, payouts, and results

Maintain ongoing communication with active partners

Reporting & Projects

Prepare weekly and monthly reports (funding totals, renewals, revenue metrics)

Oversee monthly renewal tracker submissions to lenders

Support recruitment efforts (screen applicants, schedule interviews)

Coordinate contests, team initiatives, and other internal programs

Content & Brand Support

Help script and film videos for social media (Instagram, LinkedIn)

Organize footage, schedule posts, and track performance metrics

Who You Are

Highly organized, detail-oriented, and proactive

Strong communicator who enjoys juggling multiple tasks

Comfortable with Google Sheets, CRMs, and learning new systems quickly

You enjoy structure but also like contributing ideas to improve how things run

Prior experience in admin, coordination, partnerships, or growth/marketing support is a plus

Compensation & Perks

Base: $38,000 - $45,000

Performance Bonus: % of monthly revenue

Project Bonuses: $ per completed SOP or partner onboarded

Hybrid flexibility (in-office a few days per week in Montreal)

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