Operations Assistant

4 weeks ago

Montreal, Canada Nexus Finance Full time

About UsNexus Finance is a fast-growing business funding firm helping entrepreneurs access capital when banks say no. We’re looking for someone who thrives in a fast-paced environment, loves organization, and wants to play a key role in our growth story.About the RoleWe’re looking for a sharp, resourceful Operations Assistant to support our daily operations and growth initiatives.You’ll work directly with our founder and sales team to manage billing, partnerships, reporting, and internal systems — ensuring everything runs smoothly behind the scenes.This is a hands-on role where you’ll help build the processes that power our company.What You’ll DoBilling & AdministrationGenerate and process client invoices and payments through our billing system (APG)Track receivables, reconcile data, and maintain payment records with accuracyCoordinate with our Admin VA for invoice and tracker updatesOperations & SystemsBuild, document, and update SOPs (step-by-step guides, checklists, templates)Maintain CRM cleanliness, deal trackers, and reporting dashboardsAssist with day-to-day coordination between sales, admin, and leadershipPartnershipsManage and expand our referral/partner programOnboard new partners and track deal submissions, payouts, and resultsMaintain ongoing communication with active partnersReporting & ProjectsPrepare weekly and monthly reports (funding totals, renewals, revenue metrics)Oversee monthly renewal tracker submissions to lendersSupport recruitment efforts (screen applicants, schedule interviews)Coordinate contests, team initiatives, and other internal programsContent & Brand SupportHelp script and film videos for social media (Instagram, LinkedIn)Organize footage, schedule posts, and track performance metricsWho You AreHighly organized, detail-oriented, and proactiveStrong communicator who enjoys juggling multiple tasksComfortable with Google Sheets, CRMs, and learning new systems quicklyYou enjoy structure but also like contributing ideas to improve how things runPrior experience in admin, coordination, partnerships, or growth/marketing support is a plusCompensation & PerksBase: $38,000 - $45,000Performance Bonus: % of monthly revenueProject Bonuses: $ per completed SOP or partner onboardedHybrid flexibility (in-office a few days per week in Montreal)

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