Operations Assistant

7 days ago

Montreal, Quebec, Canada Martin Brûlé Studio Full time $40,000 - $80,000 per year

The Operations assistant supports the Operations Director in overseeing day-to-day operations and project coordination across the Paris office. This role ensures that project timelines, procurement logistics, client communications, and financial processes are effectively managed. The position also provides direct assistance to the Creative Director in managing executive schedules, events, and branding initiatives.

Operational Responsibilities

2. Bookkeeping & Financial Support

  • Code invoices and receipts to prepare for accounting submission
  • Assist with budgeting updates and account management file updates

3. Procurement & Supplies

  • Order materials, supplies, and equipment for office or project needs

Project & Client Coordination

1. Client Logistics & Communication

  • Coordinate with clients to communicate delivery schedules
  • Manage logistics for timely and accurate fulfillment

2. Procurement Logistics

  • Obtain quotes and oversee customs clearance processes
  • Organize transportation, storage, and final delivery of goods

3. Installation & Post-Installation Management

  • Coordinate installations with the design team project lead
  • Manage follow-up on returns, defects, and exchanges

4. Project Timeline & Design Team Liaison

  • Track project schedules to ensure deadlines are met
  • Act as a liaison with design project leaders to synchronize deliverables

Qualifications

  • Strong written and verbal communication skills in both French and English
  • Excellent time management skills
  • 2+ years of experience in a similar role in a design related industry (interior design and/or architecture)
  • Bachelor or Associate degree in art, design or a related field
  • Knowledge of FF&E selection (materials, finishes, detailing, and scheduling), methods, and the tools involved in the construction or repair of houses, buildings, products or other structures a plus

Salary based on experience. Start date December 1st.

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