Finance & Accounts Payable Clerk

6 days ago

Ottawa, Canada TAG HR Full time

Finance & Accounts Payable Clerk

Location: Ottawa, On
Employment Type: Full-time, 4-month contract

Position Summary

The Finance & Accounts Payable Officer supports the day-to-day financial operations of ES Services, with a primary focus on accounts payable and receivable, reconciliations, purchasing coordination, and financial reporting. This role ensures accurate financial records, compliance with organizational purchasing policies, and adherence to Generally Accepted Accounting Principles (GAAP) across multiple financial systems.

Key Responsibilities

Accounts Payable

- Match invoices to approved requisitions and ensure proper authorization prior to processing

- Review and process purchase requests submitted through internal systems

- Ensure all purchasing activities comply with organizational policies

- Prepare and process cheque runs

- Liaise with vendors to resolve invoice discrepancies and payment inquiries

Accounts Receivable

- Create and issue receivable invoices and debit notes

- Maintain accurate customer files and receivable records

- Record and verify incoming payments

- Reconcile the accounts receivable subledger to the control account

- Review aged receivables and follow up on outstanding balances

- Communicate with clients to confirm purchase details and provide access to services or training resources

Bookkeeping, Data Entry & Financial Systems

- Enter monthly financial transactions into CaseFLO and other required systems

- Interpret and allocate transactions to designated cost centres using Excel and related tools

- Prepare general ledger reports and financial summaries for program and management review

- Maintain organized and accurate financial data to support reporting and audits

Reconciliation

- Reconcile organizational credit card transactions, including statement matching and receipt verification

- Perform regular reconciliations of purchase-related and general ledger accounts

- Identify, investigate, and resolve discrepancies in a timely manner

Order Tracking & Workflow Coordination

- Track purchase orders from initiation through delivery and completion

- Maintain accurate records of order status and documentation

- Support the development and maintenance of streamlined order tracking processes to enhance transparency and reporting

Financial Reporting & Budget Support

- Assist with the preparation of monthly financial statements

- Process journal entries, budget transfers, and financial adjustments

- Provide revenue and expenditure analysis as requested

- Support the preparation of the annual organizational budget

Other Duties

- Follow all organizational health and safety practices

- Perform other related duties as assigned

Qualifications & Experience

- Diploma or degree in Accounting, Bookkeeping, or a related field

- 2–4 years of relevant accounting experience; experience in a non-profit environment is considered an asset

- Solid understanding of accounting principles and GAAP

- Proficiency in Excel and computerized financial systems (e.g., CaseFLO or similar)

- Strong attention to detail with a high degree of accuracy

- Ability to work independently while managing multiple priorities and deadlines

- Strong written and verbal communication skills

- Fluency in English required; French language skills considered an asset

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