Bookkeeper/ Office Administrator – part-time, 1 year contract

Our client employer in Kitchener is looking for a Bookkeeper/ Office Manager to join their team in a 20 hour per week position, covering a one (1) year mat leave

The Bookkeeper/Administrator plays a key role in supporting the daily financial and administrative operations of this organization and requires a highly organized, experienced, and independent professional who can assess situations, problem solve, and follow Standard Operating Procedures (SOPs).

Come join this organization and enjoy a short work week of 20 hours per week and an hourly rate between $25.00-35.00/hour

Key Responsibilities

Bookkeeping & Financial Management

- Maintain accurate financial records in accordance with not-for-profit accounting standards.

- Process accounts payable, accounts receivable, payroll, and bank reconciliations.

- Prepare quarterly financial statements and budget tracking reports for management and the Board.

- Assist with annual audits, funding applications, and financial reporting to government agencies.

- Monitor cash flow and expense allocations in line with approved budgets.

- Ensure all financial transactions comply with internal controls and funder requirements.

Administrative Support

- Support daily office operations including correspondence, filing, and data entry.

- Prepare reports, letters, and documents for the Board.

- Allocate tasks and assignments to staff and monitor their performance.

- Ensure resident records, lease agreements, and related documentation are maintained.

- Assist with scheduling, communication, and coordination of meetings or inspections.

- Update and maintain SOPs and ensure administrative procedures are followed consistently.

Reporting & Compliance

- Prepare and submit required reports to the Ontario government and funding bodies.

- Assist with housing service agreements, data tracking, and compliance audits.

- Support policy development and ensure adherence to privacy and confidentiality standards.

Qualifications & Skills

- Minimum 2-5 years of bookkeeping and administrative experience, preferably in a not for-profit or housing setting.

- Post-secondary education in accounting, business administration, or related fields.

- Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite (Excel, Word, Outlook).

- Strong understanding of not-for-profit financial practices and Ontario housing reporting requirements.

- Proven ability to work independently, take initiative, and make sound judgments.

- Exceptional organizational, problem-solving, and time-management skills.

- Excellent written and verbal communication abilities.

- Attention to detail and accuracy in data management.

- Knowledge of Standard Operating Procedures (SOPs) and policy implementation.

- Experience with the Ontario Ministry of Housing, Regional Government Housing or similar reporting systems is an ASSET

- Familiarity with housing provider legislation, compliance, and tenant relations an ASSET.

- Experience in a not-for-profit, community housing, or seniors’ residence environment an ASSET.

If you have bookkeeping experience and a keen ability to manage office operations and people, this role is for youSend your resume to: jayne@grandriverpersonnel.ca

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Grand River Personnel is committed to promoting accessibility for Ontarians with disabilities and complying with the Accessibility for Ontarians with Disabilities Act, and makes accommodations available for applicants with disabilities in its recruitment processes. When an applicant for employment is chosen to participate in an assessment and/or the selection process, reasonable accommodations are available upon request in relation to the materials or processes to be used.

Tagged as: Accounting, bookkeeper, contract, funding apps, non-profit, Office manager, part time, payables, Payroll, receivables, reporting, supervision

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