Accounting Clerk

3 weeks ago

Toronto, Canada Ontario College Application Service Full time

Technology is reinventing higher education and at OCAS we play a vital role in helping shape this evolving landscape. We deliver dependable technology systems and business services to support our industry partners and create new pathways for learners exploring and applying to Ontario’s public colleges.

Recently named a Waterloo Area Top Employer for the tenth consecutive year, we’re looking for innovators who can bring their expertise and passion to our growing team.

This position is offered as a 6-month contract with potential to be extended based on the organization’s needs.

We’re looking for a passionate and experienced individual to join our team as Accounting Clerk. As a strong communicator and problem solver, you’ll work with the Finance team to deliver exceptional financial services within our own organization, as well as to our external partners.

Highly organized with a keen eye for detail, as Accounting Clerk at OCAS you’ll handle the processing of payments, receivables and disbursements, and the creation of monthly reconciliations. You’ll also help organize and maintain financial records and documents, and help drive process improvements and efficiencies within the Finance team.

In this role, you will:

- Record daily bank activity

- Reconcile bank transactions monthly

- Prepare bank deposits as needed

- Run the daily reconciliation of application activity and import into the enterprise resource planning (ERP) system

- Calculate and issue customer invoices

- Enter vendor invoices and purchase orders

- Support employees with submitting expenses, purchase orders, and vendor invoices

- Provide support to staff making company credit card purchases

- Prepare EFT, wire payment batches, and bank account transfers for approval

- Reconcile monthly corporate credit card statements and coordinate approval process

- Prepare month-end account reconciliations, partner settlements, and general ledger entries

- Monitor aged accounts receivable / accounts payable subledgers and follow up on overdue balances

- Monitor and maintain Outlook inboxes for OCAS and Financial Service partners

- Fulfil voucher requests from partner organizations

You should have:

- High school diploma and 3-5 years of relevant experience, or equivalent, with relevant post‑secondary education

- Good verbal and written communication skills

- Experience with Microsoft Office applications, including Excel at an intermediate level

- Previous work experience using automated accounting software

- Ability to build internal and external relationships

- Strong attention to detail and time management skills

- Initiative to meet multiple deadlines under general supervision

- Previous administrative experience in an office environment

Nice to haves:

- Experience in higher education or other related service industries

- Experience working in Microsoft Business Central

Salary per hour: $27.00 - $32.00

Position Reports to: Team Lead, Finance

OCAS is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. While we thank all respondents for their interest, only those candidates being invited to interview for this position will be contacted.

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