Accounts Payable Specialist

2 days ago

North York, Canada International Pool and Spa Centers Full time

International Pool and Spa Centers is the leading distributor, retail, and service provider of hot tubs, swimming pools, and recreational products in southern Ontario. We have 8 retail locations across Ontario, a fast-growing online business, and the largest fiberglass pool construction division in Ontario. We are a family-run and owned business that has been in operation for over 40 years.

We are currently looking for a **Accounts Payable Specialist/ Junior Accountant **to join our dynamic and vibrant **Accounting** team in our **North York Head Office** location. If you are an energetic and ambitious individual looking for a progressive and rewarding career, and thrive in a fast-paced environment with tight deadlines, this is the perfect opportunity for you

**START DATE**:Immediately

**JOB TYPE**:Permanent. Full-time

**LOCATION**:4496 Chesswood Drive, North York.

**Position Purpose**:Under the direction of the Vice President of Finance, Corporate Controller, the **Accounts Payable Specialist/ Junior Accountant** is responsible for performing an array of functions that may include month end closing activities such as journal entries and generation of reports as well as all Accounts Payable related functions. You will play a vital role in investigating and resolving issues that arise from store and corporate transactions.

**Key Duties and Responsibilities **include but are not limited to the following:

- Assist with driving the full-cycle accounting process for multiple subsidiaries and intercompany corporate entities, including preparing journal entries, account reconciliations, bank reconciliations and monthly balance sheet and income statement reconciliations, and more.
- Assist in the preparation of monthly journal entries under tight month-end deadlines.
- Assist in the preparation of monthly financial statements and the reconciliation of the balance sheets items along with related supporting working papers of A/R, A/P, prepaid accounts, liabilities, unearned revenue, cash and quarterly reconciliations of inventory account balances etc.
- Participate in preparing weekly sales reporting and other ad hoc analysis for the Executive Team, Management, and the businesses, including the stores.
- Monitor GL inputs by ensuring that any system reports are complete and accurate, and all GL attributes have been correctly captured in entries performed by your team and others.
- Communicate observations on internal and external errors, and provide practical solutions.
- Perform daily, weekly, and monthly accounting tasks and reconciliation of various bank account transactions.
- Process, verify and reconcile high volume transactions of complex nature
- Work closely with the businesses, including the stores to resolve issues in their respective P&L.
- Investigate and resolve issues that arise from store transactions.
- Perform verification of input documentation from multiple sources.
- Assist with the completion of full cycle accounts payable processing, including: receiving and verifying invoices against contracts and purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing payments.
- Receive the vendor invoices and coordinate with various departments for invoice approvals.
- Assist with accurately reviewing, coding, and processing the vendor invoices in accounting system (Acumatica).
- Assist A/P Clerk in ensuring the timely payment of all invoices in accordance with company policies with weekly payment runs.
- Correspond with vendors for invoice discrepancies & have the invoices revised or obtain credits.
- Assist A/P Clerk in ensuring the timely payment of all invoice in accordance with company policies with weekly payment runs.
- Assist in accurate processing of accounts and incoming payments of cheques, EFT, wire, and credit cards.
- Assist with the verification of credit card transactions and classify them to book in the system
- Assist with the weekly preparation of cheque runs and mail them as needed
- Assist with the preparation of advance payments and other miscellaneous payments when required
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals, preparing report...etc.
- Obtain information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date.
- Perform administrative and clerical A/R tasks such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts

**Other Duties& Responsibilities**
- Lean on your expertise and critical thinking skills to identify processes that could impact financial performance and implement solutions.
- Adapt to constant changes and improve on current existing procedures to keep track of reconci

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