Administrative Assistant

3 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
We are currently recruiting an Administrative Assistant to join the Heart Center and Critical Care Medicine Program. In this integral role you will provide administrative support to the Managers of CCCU, PICU, Heart Center and the larger team.

Are you a dynamic, service-oriented individual who is looking for a rewarding administrative position? Are you looking for an opportunity where you can utilize your organizational, communication, and time management skills? Do you enjoy working in a fast-paced environment supporting a team? If this sounds like you, then we have an opportunity for you

**Here’s What You’ll Get To Do**
- Manage the day to day operational and administrative activities of the Managers
- Organize and plan meetings/events, activities and book meetings
- Establish, implement, and ensure appropriate systems are in place so that work activities flow efficiently and effectively.
- Responsible for scheduling and payroll on a bi-weekly basis and providing discrepancy report to the 3 respective managers
- Coordinate the requisition of office supplies, equipment, and furniture.
- Process accounts payables, verifying expenditures and process reimbursements.
- Process and monitor cost center expenses and other services.
- Process payments, expenses and all other financial responsibilities pertaining to the department as necessary.
- Liaise with Human Resources, Occupational Health, and Finance as required in the administrative lifecycle of employees.

**Here’s What You’ll Need**
- 3+ years of administrative experience, preferably in a hospital setting.
- Bachelor’s degree or diploma in Business Administration or a related business program.
- Solid working knowledge of Microsoft Word, Outlook, Excel, Adobe Acrobat, PowerPoint.
- Excellent time management and organizational skills with the ability to meet deadlines in a fast-paced environment.
- Exceptional interpersonal, oral and written communication skills.
- Excellent project management and problem-solving skills.
- Proven ability to work well independently as well as in a team environment.

**Employment Type**:
Full-Time

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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