Payments Associate

3 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Payments Associate is accountable for the timely and accurate processing and recording payments of non-salary expenses to suppliers, employees and students. The individual is responsible for safeguarding the university’s assets, by adhering to established policies and procedures. Objectives are achieved by reviewing documentation, ensuring compliance, contributing to continuous improvement and influencing best practices.

**Responsibilities**:

- Review payment transactions for accuracy, appropriate documentation and authorization, in keeping with UW policies and procedures
- Issue payments to suppliers, employees, students and other individuals in various currencies using multiple payment methods
- Prepare foreign payment transactions, including IACH and wire payments
- Administer returned payments, void and re-issue, as required
- Identify and/or prepare journal entries related to disbursements, stale dating of payments, AP sub-ledger maintenance, etc.
- Resolve unusual or complex issues through interactions with the university’s bank, foreign payment service provider, management within Finance and other Accounts Payable team members

Maintain appropriate system configuration and accurate supplier account records:

- Update supplier payment addresses and banking information, ensuring that University control procedures are followed, and assist in resolving related issues
- Test the payments processes within the ERP system during scheduled upgrades/updates, ensuring the system is optimally configured for payment processing, and assist with issue resolution
- Keep abreast of new advances in the procure to pay process and participate in implementing process improvements, including, but not limited to, security enhancements and fraud prevention measures initiated by financial institutions
- Participate in the month-end/year-end close process

Provide advice, training and direction:

- Work with representatives campus-wide to ensure that university policies and procedures related to payment processing are understood and followed
- Investigate and respond to inquiries and communicate financial information to a diverse set of client groups
- Communicate with stakeholders to answer questions related to the status of the University’s account, outstanding invoices, or obtain information in order to issue payment

Other Duties:

- Participate in, and support other department projects, as required
- Distribute incoming invoices to Expense Associates for processing on a daily basis
- Provide administrative support, as required

Qualifications:

- Post-secondary courses in accounting or equivalent education and experience
- Previous experience in an enterprise-wide computerized accounting environment
- Previous experience in an Accounts Payable role within a Finance/Accounting department
- Demonstrated ability to prioritize and manage concurrent deadlines accurately and efficiently
- Excellent attention to detail
- Strong analytical and problem solving
- Excellent interpersonal, written, and verbal communication skills
- Tact, judgment, diplomacy and ability to handle confidential information are essential
- Demonstrated ability to work independently
- Advanced MS Office skills including Excel and Word
- Excellent organizational and planning skills
- Comfort and clarity in explaining accounting information, as well as organizational procedures and policies to stakeholders with a limited background on financial matters

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.

  • Acquisitions Associate

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The University of Waterloo Library is the campus's partner in learning, research, and innovation. Its two main locations and three satellite spaces act as interdisciplinary hubs, bringing together the knowledge, expertise, and resources needed by our diverse campus community. The University was built for change and the Library exemplifies...

  • Accounts Payable Associate

    4 weeks ago

    Waterloo, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • Senior Case Associate

    6 days ago

    Waterloo, Canada Sun Life Financial Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day,...

  • Senior Case Associate

    6 days ago

    Waterloo, Canada Sun Life Financial Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day,...

  • Senior Case Associate

    6 days ago

    Waterloo, Canada Sun Life Financial Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day,...

  • Customer Service Associate

    1 day ago

    Waterloo, Canada Lutherwood Full time

    STARLING COMMUNITY SERVICES IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING. To better serve the diversity of our community, the agency is committed to embedding anti-racist, anti-oppressive practices, and perspectives into the fabric of our...

  • Associate IT Business Analyst

    2 weeks ago

    Waterloo, ON, Canada Sun Life Financial Full time

    Associate Business Systems Analyst, Operations page is loaded Associate Business Systems Analyst, Operations Apply locations Waterloo, Ontario time type Full time posted on Posted 2 Days Ago job requisition id JR00095239 You are as unique as your background, experience and point of view. You'll work with dynamic colleagues - experts in their fields - who...

  • Lessons Associate

    3 days ago

    Waterloo, Canada Long & McQuade Full time

    **Department** Music Lessons **Hours** Full-time permanent **Availability Required** Weekdays, Weeknights & Weekends **Location** 36 King Street N Waterloo, ON - Register and schedule students - Answer phone inquiries and relay messages to teachers - Receive lesson payments and assist with the collection of overdue accounts - Assist the Lessons...

  • Sales & Rental Associate / Lessons Associate

    3 weeks ago

    Waterloo, Canada Long & McQuade Limited Full time

    Location36 King Street NWaterloo, ONJob Description• Help our customers through the selling and renting of musical instruments and gear• Define the individual needs of every customer and match those needs with the right combination of our products and services• Demonstrate recommended products to customers and explain their features and benefits•...

  • Sales & Rental Associate / Lessons Associate

    3 weeks ago

    Waterloo, Canada Long & McQuade Limited Full time

    Location36 King Street NWaterloo, ONJob Description• Help our customers through the selling and renting of musical instruments and gear• Define the individual needs of every customer and match those needs with the right combination of our products and services• Demonstrate recommended products to customers and explain their features and benefits•...

  • Sales & Rental Associate / Lessons Associate

    3 weeks ago

    Waterloo, Canada Long & McQuade Limited Full time

    Location36 King Street NWaterloo, ONJob Description• Help our customers through the selling and renting of musical instruments and gear• Define the individual needs of every customer and match those needs with the right combination of our products and services• Demonstrate recommended products to customers and explain their features and benefits•...

  • Senior Case Associate

    6 days ago

    Waterloo, ON, Canada Sun Life Financial Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day,...

  • Supervisor, Home Child Care

    4 weeks ago

    Waterloo, Canada Region of Waterloo Full time

    **Our Story**: Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Payroll Administrator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** **Responsibilities**: Accurately calculate, enter and review pay related information in Workday - Review pay related submissions for completeness and compliance with government legislation, University policy, and established processes and procedures - Follow up with other teams within HR or campus departments where data is...

  • Administrative Assistant

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The primary purpose of the Administrative Assistant role is twofold: providing a broad range of administrative, financial, and technical support to the department, and coordinating and supporting departmental events and communications. This role works in conjunction with various colleagues across the institution and at CTE, primarily the Director,...

  • Senior Expense Analyst

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The incumbent works with the Manager and the Payments & Expense team to lead the day-to-day operations and deliver efficient, accurate and timely transaction processing of non-salary expenses and provide excellent customer service to University client groups. They are responsible for ensuring procedures and controls are effectively applied in...

  • Patient Care Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Patient Care Coordinator is responsible for coordinating patient care and is responsible for duties that encompass patient reception, patient scheduling, cash handling, maintenance of patient records, patient safety/infection prevention and control as well as administrative functions with a view to promoting safe, quality patient care and...

  • Repost E-commerce

    4 weeks ago

    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Jul 12, 2023 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Faculty/Academic Area**: Faculty of Science **Department**: Physics and Computer Science **Campus**: Waterloo **Employee Group**: WLUFA **Requisition ID**:6666 **Position Title**: E-commerce - CP340A **Term**: Fall 2023 (September 1 - December 31,...

  • Project Manager, Waterloo On

    7 days ago

    Waterloo, Canada Dürr Aktiengesellschaft Full time

    Your Tasks: - Detail development and monitoring of bid pack project schedule in conjunction with the master project schedules and purchasing. - Ensure that the project scope of work is fully understood by the project team. - Develop other departments and manage internal and external project schedules. - Coordinate client information (e.g., project scope)...

  • Senior Pension Specialist

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Senior Pension Specialist is responsible for the accurate and effective application of pension arrangements for eligible individuals as per the plan design parameters, ensuring clear and concise communications and integrity of the related processes. In collaboration with the Pension Manager, trains other members of the pension team and...