Office Manager
2 weeks ago
**Office Manager (Maternity Leave Coverage)**
**Responsibilities**:
- Basic administrative support to the Project Management team including meeting coordination and minutes, travel coordination, expense tracking & reporting, schedule inputting and documentation preparation
- General assistance to the Project Management team with active project cost reports, preparation of billing support documentation, document control for project specific folders and general correspondence
- Overseeing the office's administrative staff and ensuring that all employees have the training, tools, resources and support they need to be productive and efficient
- Schedule crew on Clockshark and host weekly scheduling meetings
- Oversee the renewal of commercial/professional liability insurance and extended health benefit plan
- Work with Accounting Clerk to assist in accounts receivable and payable procedures and create payroll hour reports
- Maintains office services by creating and managing office policies and procedures, controlling correspondence, designing filing systems as needed, reviewing and approving supply requisitions, assigning and monitoring clerical functions
- Managing office processes such as scheduling, office events, lunch coordination, creating and managing the office's budget
- Writing reports and having meetings about office efficiency to senior management
- Oversee work load and efficiency of all office employees
- Work with IT professionals to ensure smooth operation of office technology and introduction of new technology and software initiatives
- Assisting Site Superintendents with maintaining and administering health and safety procedures on a project by project basis
**Is this the right role for you?**
- Proven experience as an Office Manager or in a similar role.
- You have post-secondary education in Business Administration or an equivalent combination of technical training and experience
- Excellent organizational and multitasking skills, with the ability to prioritize effectively
- You demonstrate strong organizational, interpersonal, communication, problem-solving, and analytical skills as well as a keen willingness to work independently
- You have an advanced working knowledge of Microsoft Office Suite (Excel, Word, Project, Adobe, Quickbooks, etc.)
**Job Type**: Fixed term contract
Contract length: 12 months
**Salary**: From $60,000.00 per year
**Benefits**:
- Dental care
- Extended health care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Hamilton, ON L8H 3K7: reliably commute or plan to relocate before starting work (required)
**Experience**:
- office management: 2 years (required)
- commercial construction: 1 year (preferred)
Work Location: In person
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