Payroll and Benefits Manager

7 months ago

Mississauga, Canada ACHEV Full time

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential

**S**UMMARY**:Reporting to the Senior Director, Human Resources, the Payroll & Benefits Manager is responsible for the Payroll & Benefits function in accordance with company and legislative requirements ensuring processing occurs in a timely, accurate and efficient manner. Collaborate with members of the HR team with other relevant duties as needed.

**CURRENT DUTIES AND RESPONSIBILITIES**:
There are four key functional responsibilities associated with this role: 1) Payroll 2) Benefits 3) Maintenance of key information supporting payroll and benefits 4) Compliance Reporting and Reconciliations. This role requires a high degree of confidentiality.

**Payroll**:
- Manage and perform all required entries/submissions and processes to execute on semi-monthly payroll runs. Promptly execute all post payroll processing audits to validate payroll accuracy and promptly make any necessary adjustments so that employees and other key stakeholders have an error-free payroll experience. Responsible for year-end processing, reporting functions and government filing.
- Act as an advisor to the business on all payroll procedures. Effectively liaise with payroll providers, management and employees to ensure successful payroll - new hires, leaves, terminations, information changes, cost centre allocations, etc. Ensure timely reporting and payments to Payroll provider.
- Keep up-to-date with federal and provincial employment law as well as current Achev human resources policy and practice. Strong focus on payroll process improvements and automation.
- Partner closely with the Finance and Human Resources Team on audit and reporting requirements for payroll, benefits and time and attendance. Ensure record-keeping compliance including filing/archiving/storage of Payroll.
- Create, update and maintain various payroll related documents eg. Payroll Checklist for Supervisors/Managers, Payroll Checklist for Payroll Administrator. Ensure all payroll procedures are documented and update regularly.
- Partner with business and key stakeholders to identify and resolve problems and inconsistencies relative to payroll accounting controls; review wages computed and correct errors to ensure accuracy of payroll; compute any corrections or retroactive pays; prepare manual cheques when necessary; make wage adjustments. Create efficiencies in process.
- Provides training, oversight and guidance to Payroll and Benefits Administrator

**Benefits**- Play a key role in planning, negotiating, renewing and updating benefit and pension programs annually. Develop, implement and communicate new or changed features, procedures and templates to facilitate a smooth renewal process.
- Manage full cycle benefits administration, remittances and reconciliation of group benefits and pension program in accordance with plan documents, company policies and legislative requirements. Document all processes.
- Assist management, employees, benefit vendors, auditors with inquiries and requests. Respond to employee inquiries relating to benefits programs, guidelines and policies and where necessary act as a liaison between insurance carrier and plan participants

**QUALIFICATIONS AND SKILLS**- Minimum 7 years experience in advanced payroll and benefits administration
- Must have Payroll Certification i.e. Payroll Compliance Professional (PCP) and/or Payroll Leadership Professional (PLP). Other equivalent designation will be considered.
- ** Thorough knowledge of provincial employment standards act legislation, regulatory requirements, **provincial and federal payroll tax regulations, an**d u**p-to-date knowledge of payroll-related legislation** applied to payroll and benefits fun**ction**.
- Proficiency with payroll and benefits systems such as ADP, Ceridian/Ceridian Dayforce systems and/or similar systems.
- Experience in Non-Profit environments strongly preferred.
- Keen eye for detail and analytical ability. Results oriented and a keen problem solver
- Well developed communication skills with mid and senior management and external payroll and benefits stakeholders.

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