Program Assistant

5 days ago

Collingwood, Canada New Path Youth and Family Services Full time

Posting: Internal External Internal/External

TITLE: Program Assistant

RESPONSIBLE TO: Supervisor

LOCATION: Collingwood

JOB NUMBER: PA-0324-PT

POSTED ON: March 6th, 2024

POSITION TYPE: Permanent, Part-Time

HOURS OF WORK: 7 hours per week (Additional hours and flexible scheduling may be available on a contracted basis, if interested)

COMPENSATION: $26.78 - $28.22 per hour

EFFECTIVE DATE: As soon as possible

**INTRODUCTION**:
New Path Youth and Family Services is an accredited children’s mental health agency providing a range of compassionate, innovative and accessible services for children, youth and their families throughout Simcoe County. New Path respectfully acknowledges we are situated on the traditional land of the Anishnaabeg people which include the Odawa, Ojibwe, and Pottawatomi Nations collectively known as the Three Fires Confederacy.

**WHY JOIN OUR TEAM?**

We want all staff to feel safe, valued and a sense of belonging. We are proud to offer:

- Employee and Family Assistance Program
- provides short term counselling, wellness resources, perks and free virtual fitness programs
- Continuous professional development and career opportunities
- Over 10+ committees where staff, youth and families can join and partner to co-develop projects, processes and services that impact or interest them which directly contributes to our culture of inclusion and engagement.

**PURPOSE OF POSITION**:
Provides administrative support to the team in a fast-paced environment and ensures the efficient operation of the office and all of its activities.
1. Creates a welcoming and friendly environment for clients, families, employees and the public.
2. Maintains agency files including typing where necessary for all agency files, including: data entry, case records, program goals, general correspondence files and other client files paying particular attention to confidentiality.
3. Assists staff with administrative procedures as required, such as providing forms and office supplies and instructing and assisting in the use of office equipment.
4. Provides data management support; monitors data files and follows up on missing data or data not consistent with program procedures; runs reports, completes data entry as required.
5. Retrieves information from client files as required.

**QUALIFICATIONS**
1. High School Diploma with related administrative training.
2. Minimum of 3 to 5 years’ professional experience in an office setting.
3. Demonstrated experience managing confidential client information.

**SKILLS AND ABILITIES**
1. Youth and family focused; aligns own behaviour with the needs, priorities and goals of the organization.
2. Takes personal responsibility for enhancing individual and team performance.
3. Collaboratively approaches problems from a solutions based perspective by reviewing the viable alternatives and determining the best course of action.
4. Recognizes, initiates and adapts to changing conditions and situations in the workplace.
5. Embraces a diverse and multi-disciplinary culture.
6. Competency and effective use of database and Microsoft Office systems.
7. Performs data entry with high degree of accuracy and efficiency.
8. Confident, articulate and professional when communicating verbally and in writing.
9. French language is an asset.

**WORKING CONDITIONS/PHYSICAL REQUIREMENTS**
1. Some evening hours may be required.
2. Willingness to travel to other agency offices using personal vehicle. Must have valid driver’s license with minimum G2.
3. Prolonged periods of sitting at a desk and working on a computer.
4. Must be able to lift up to a 20 pounds at times.

Full duties, responsibilities and qualifications for this position are as per the Program Assistant Job Description.- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, New Path Youth & Family Services will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation._

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