Office Manager/bookkeeper

2 weeks ago

Ottawa, Canada Canadian Career Development Foundation Full time

The **Canadian Career Development Foundation** is a non-profit organization that works to advance career services and the capacity of the profession to respond with empathy and skill to our clients and stakeholders in an ever-changing work environment. We’re a nationally and internationally recognized leader in the field of career development.

Reporting to the Executive Director, the Bookkeeper/Office Manager manages our organization’s finances and accounting system, manages the budgets of all our contracts and oversees our office management.

**PRIMARY RESPONSIBILITIES**

**Financial Management**
- Prepare quarterly financial reports for the Board in accordance with parameters established by the Executive Director
- Prepare Financial Reports per project and liaise with project managers, Managing Director and the Executive Director to monitor all contracts, ensure deliverables, payables, receivables and other financial timelines are aligned and in keeping with contract requirements
- Monitor organizational and project budgets and report immediately to the Executive Director of any material variances from budget expectations
- Prepare all the necessary records and documents for the annual audit; liaise with auditor
- Prepare quarterly Contribution Agreement claims, financial reports, and auditing

**General Accounting, Payables and Receivables**
- Ensure all invoicing is completed according to project agreements
- Prepare bank deposits and ensure all bank accounts are monitored and in good standing
- Record all financial transactions and manage the accounting system of the organization using Sage Accounting software
- Maintain a central file for all active projects and accounts, completed projects/accounts, including all key documents and records of financial transactions
- Manage CCDF corporate credit card accounts and reconcile charges with bills

**Banking**
- Complete monthly bank reconciliations
- Make recommendations to the Executive Director regarding investments

**Payroll**
- Manage the semi-monthly payroll, administration and files
- Manage RRSP contributions for staff according to organizational policies
- Manage employee benefits package
- Remit Source Deductions, T4s, EHT summaries and ROEs

**Personnel Management**
- Maintain personnel files for all employees, including job descriptions, employment agreements, correspondence, notes to file and an accurate tracking of holidays, benefits, and sick leave
- Maintain sub-contract/personnel agreements for all consultants/associates as part of project files

**Office Management**
- Manage all office equipment (repairs, maintenance, leasing contracts)
- Liaise with the landlord on all issues related to maintenance and repairs
- Renew contracts with supplier
- Liaise with office building manager
- Archive files

**EDUCATION, SKILLS AND EXPERIENCE**
- Degree or diploma or equivalent experience
- 3 to 5 years experience managing budgets, financial reporting, accounting and payroll
- **Must have non-profit experience**:

- Prior experience managing government agreements or contracts; governance and funding is required
- Strong technical skills including experience with Sage accounting software, and cloud accounting
- Ability to adapt to new and evolving situations
- Effective time management and organizational skills with the ability to manage competing priorities
- Bilingualism is a definite asset

We are looking for a dynamic, self-starting individual experienced in general accounting, payables and receivables, banking, payroll, budgets, financial management and contract management. CCDF is a project-based organization, managing multiple projects from multiple funding sources at any given time.

**Salary**: $55,000.00-$75,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in OTTAWA, ON

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