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Investment Specialist, Administrative Assistant

4 months ago

Ottawa, Canada Scotiabank Full time

Requisition ID: 177855

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

**Purpose of Job**

The Investment Specialist, Administrative Assistant will be responsible for working with an Investment Specialist(s) in support of their development of new wealth management business relationships in target markets.

In support of investment sales and client acquisition, the Assistant, Investment Specialist will be responsible for the required documentation and communication processes, ensuring timely support to the assigned Investment Specialist(s) and their respective customers.

The Investment Specialist, Administrative Assistant will be a critical resource in supporting the growth and servicing of the Investment Specialist’s client base.

**Key Job Accountabilities**

1. Documentation

Preparing and maintaining new and existing customer files
Preparing and sending transfer documents to Investment Support team, and following up as needed/appropriate
Record Keeping for new accounts and account activities
Completing ‘on behalf of’ transactions, trades and account opening
Following up with clients for missing documentation or information
Expense administration

2. Compliance/Regulatory

Sending all required documentation and communication to SSI Compliance, including documentation on:
Account openings & account maintenance
Fund purchases/switches/redemptions
Following up on any compliance deficiencies

3. Communication

Preparing mailing lists and sending customer correspondence
Answering basic customer inquiries
Scheduling and rescheduling appointments in support of the Investment Specialist as required
4. Prospecting / Marketing

Use tools (Salesforce, PMT) to identify off-us investment opportunities
Work with in-house marketing team to develop adverts and new material aimed at acquiring new to bank customers
Grow Centres of Influence (COI) to drive new sources of customer acquisition
Other duties as required.

**Skills, Experiences, and Functional Competencies**

Detail oriented
Strong communication - both written and verbal
Motivated to grow within the industry
Entrepreneurial mindset
Creative
Experience working in an investment sales/financial planning environment would be considered an asset
Second language an asset but not required

**Education and Other Requirements**

Post-secondary education in Business or related field would be an asset
Mutual Fund License

Valid Drivers License

Location(s): Canada : Ontario : Ottawa

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.