Executive Assistant

6 months ago

Toronto, Canada Motorola Solutions Full time

**Company Overview**:
At Motorola Solutions, we’re guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We’re solving for safer by building the best possible technologies across every part of our safety and security ecosystem. That’s mission-critical communications devices and networks, AI-powered video security & access control and the ability to unite voice, video and data in a single command center view. We’re solving for safer by connecting public safety agencies and enterprises, enabling the collaboration that’s critical to connect those in need with those who can help. The work we do here matters.

**Aperçu de l’entreprise**

Chez Motorola Solutions, nous sommes guidés par un objectif commun: aider les gens à donner le meilleur d’eux-mêmes dans les moments les plus importants - et nous sommes à la hauteur de notre engagement en créant des solutions sécurisées. Parce que les gens ne peuvent donner le meilleur d’eux-mêmes que lorsqu’ils se sentent en sécurité et qu’ils le sont. Nous créons des solutions sécurisées en développant les meilleures technologies intégrées à travers les écosystèmes de sûreté et de sécurité. Qu’il s’agisse d’appareils et de réseaux de communications essentiels, d’une sécurité vidéo et d’un contrôle d’accès basés sur l’IA ou d’une capacité d’unir la voix, vidéo et les données dans un seul centre de commandement. Nous créons des solutions sécurisées en connectant les agences de sécurité publique et les entreprises, permettant ainsi une collaboration essentielle entre les personnes qui ont besoin d’aide et les personnes pouvant aider. Le travail que nous accomplissons ici est primordial.

**Department Overview**: The office of the President of Motorola Solutions Canada Inc. which oversees all the business units in Canada, and the office of the Vice-President of Government Markets which has the responsibility of leading the direct sales and sales support teams across Canada.Le bureau du président de Motorola Solutions Canada Inc. qui supervise toutes les unités commerciales au Canada, et le bureau du vice-président des marchés gouvernementaux qui a la responsabilité de diriger les équipes de ventes directes et de soutien aux ventes à travers le Canada.
**Provide operational support to the President and Country Manager of Motorola Solutions Canada Inc., and Vice President, Government Markets Canada. Provide operational support to the Government Markets Division Area Sales Managers.

**Scope of Responsibilities / Expectations**
- Provide coordination and advanced operational support to the President. Maintain confidentiality of business activities and issues.
- Execute special projects as required by the President. Maintain familiarity with Canadian operations and current business activities.
- Manage, lead and coordinate LinkedIn social media messaging and content of the President’s account aligning with business goals.
- Input, update and maintain direct order forecasts for all Canada regions on a monthly basis.
- Input, update and maintain Canada sales territory files and history at the region level.
- Prepare Executive reports, correspondence and presentations.
- Manage and coordinate Employee Canada Town Hall sessions quarterly.
- Execute Salesforce and Tableau reports and charts for operations reviews and pipeline reviews as needed by the Sales Management team.
- Monitor, update and maintain the internal division website.
- Manage all scheduling, travel, meeting and event planning.
- Coordinate customer visits and travel arrangements of the President.
- Input, update and maintain Canada information in databases and spreadsheets used by the Canada direct sales teams and sales support staff.
- Manage the travel arrangements and expense reports of the President.
- Ensure a cordial and welcoming environment for employees and customers contacting the office of the President.
- Coordinate the proper signing of foreign documents for various legal entities
- Coordinate the proper signing of contracts for various legal entities

**Desired Background/Knowledge/Skills**
- Strong verbal and written communication skills
- Advanced knowledge of formulas in excel/google sheets
- Well organized, detail oriented, highly skilled professional to assist the President. Requires initiative and independent judgment.
- Manage multiple priorities with the ability to prioritize and produce high quality work independently under general direction.
- Proficient computer skills with full competence in MS Office and/or Google Sheets, Docs, Slides and Mail. Proficient in the Salesforce software tool with the ability to write output reports of useful sales data as needed by the President.
- Social media business communication expertise is a definite

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