Operations Manager

3 weeks ago


Regina, Canada Cushman & Wakefield Full time

Job Title

Operations Manager - (Contract)

Job Description Summary

**Job Description**:
Assist Ops Manager with Tenant Coordination duties and processes including; communication liaison between tenants, consultants, head office officials & operations team members to facilitate renovations and upgrades; pursue and document preconstruction documents ( review and approvals of drawings and specifications, WBC, insurance certificates, contract execution, etc.); post construction documentation and process completion (deficiency reviews, collection of construction close-out documents, final billing and collections for chargebacks, document premise status and ensure store deficiency, condition and open photos are taken and filed).
Assist in the preparation of the annual Operations Budget.
Prepare purchase orders and update the budget expenses spreadsheets.
Prepare Major Expenditure Approvals (MEA) and corresponding progress reports.
Preparation of all Contracts associated with MEA’s
Primarily accountable for monitoring/inspections of Janitorial program
Preparation of Service Agreements along with ongoing administration of service contracts. (Including tendering, updating contract and file data, renewal tracking, payment processing, corresponding with service providers.)
Administer the tenant service request program (follow up on tenant service requests and update the log).
Assist Maintenance Supervisor with administration of Angus Preventative Maintenance program.
Assist Maintenance Supervisor with administration of Tags program
Maintain the records and coordinate receipt of Contractor's insurance certificates and WSIB forms (Contractor Check).
Track utility bills (Portfolio Manager and Energy Star) and assist with utility consumption monitoring.
Assist with tendering RFP package creation
Assist with resolving issues redirected from managers on service providers, contracts, tenant calls.
Schedule, Monitoring, and reporting of the Food Court maintenance program (Grease trap cleaning, Exhaust Fan cleaning and Pest control)
Develop and maintain advanced Excel spreadsheets for reports.
Provides support to other administrative personnel utilizing a team approach to ensure goals are met.
Records management - maintain an accurate, organized filing system
Prepare correspondence as required for the Operations Manager.
Complete other tasks as required by the Operations Manager.
Other duties as assigned

Skills & Experience Required

Post secondary education is preferred
Proficiency with Microsoft Office
3 - 5 Years’ related work experience, preferably in commercial property management
Basic bookkeeping and record keeping skills
Well developed time management and organization skills
Excellent communication and interpersonal skills
Be self-motivated, diplomatic and able to prioritize multiple projects
Customer service oriented
Legal documentation experience will be an asset
Must provide clear criminal clearance certificate


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