Office Administrator

6 months ago

Biggar, Canada Rack Petroleum Full time

***:
Reporting to the Regional Controller, the Office Administrator/AR Clerk is the in-office professional that oversees the Company's daily operations from a corporate standpoint. As the main point of contact within the Corporate Office, the Administrator/AR Clerk is responsible for providing support to visitors, the staff and all divisions of the organization in an administrative and accounting capacity.

**POSITION RESPONSIBILITIES**:

- Prepare, organize and store information in paper and digital form
- Greeting visitors at reception
- Manage schedules, including arranging meetings, organizing group meals and booking rooms for both meetings and company/staff events
- Sort and distribute incoming mail and prepare and post outgoing mail and courier packages
- Taking, transcribing and reporting out meeting minutes
- Update computer and records using company database and various supplier portals
- Printing, photocopying and assembling corporate training manuals
- Inventory check, order and restock all kitchen and office supplies as needed or as requested
- Establish and maintain client, supplier and contractor relationships
- Liaise with staff in other departments and divisions of the company
- Data entry with a high degree of accuracy
- Invoice corporate customer accounts and troubleshoot customer account issues
- Process payment receipts and deposits
- Process third party disbursements and payments
- GL account reconciliations
- Other duties as assigned

**EDUCATION AND EXPERIENCE**:

- College graduate with a Major in Administration, Business or Accounting, or a combination of relevant education and experience would be considered
- Minimum of 5 years experience in an office manager or high-level administrative professional in a busy office setting Understanding of full cycle accounting and moderate experience with accounts receivable processing

**OTHER REQUIREMENTS**
- Excellent interpersonal skills and the ability to communicate effectively to all levels of staff and management
- Self-motivated and able to work independently with mínimal direction
- Strong attention to detail with a focus on accuracy and confidentiality
- Extensive knowledge of clerical, financial and office management practices and procedures
- Exceptional organizational skills and the inherent ability to multi-task
- Computer and technology savvy with the ability to learn new software programs quickly and thoroughly
- Must live in or close to the town of Biggar SK

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