Secretary 2 - Victim Services

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:08-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a range of services to assist victims of crime.

Within Victim Services we promote victims’ rights and interests and advise government on issues relating to victims of crime; and work with justice partners and the community to develop policies and programs that address the needs of crime victims. We can help provide the victim, spouse, or relative, with information, support and assistance as their case moves through the criminal justice system. When criminal charges are laid, victims and family members can contact us directly for help. We provide a range of services including the following programs: Provincial Victim Services Program, Child Victim/Witness Program, Criminal Injuries Counselling Program, Victim Impact Statement Program, Restitution Program, and the Sexual Offense Legal Representation Program.

**About Our Opportunity**:
Reporting to the Director, you are responsible for assisting in the delivery of services to victim of crime by providing a broad range of secretarial/administrative functions in a fast-paced environment to Provincial Victim Services and the Director. In addition, you may be called on to provide administrative support to Head Office including the Managers of Special Initiatives and Policy and Compliance as well as Restitution, Criminal Injuries Counselling, Independent Legal Advice and OHS Workplace Fatality Programs.

The office will depend on your ability to work in a fast-paced environment as well as the ability to be organized and prioritize tasks.

**Primary Accountabilities**:

- Coordinates and controls the Director’s electronic calendar. Coordinates/arranges meetings and travel accommodations. Prepares agendas, and accurate minutes/notes, ensuring senior leadership decisions are recorded. Identifies urgent items for the attention of the Director.
- Supports the routine day-to-day operational management of the office of the division by serving as a resource for the Director and staff. Contributes to the development of administrative process improvements/standards to meet the division/department standards. Provides project tracking to divisional initiatives.
- Preparing statistics on a spreadsheet; code blocking invoices for signature and payment for the head office programs.
- Booking new and recurring meetings (in person and virtual); opening, preparing, and distributing mail
- Maintaining an electronic filing system; ordering office supplies; ordering print material
- Preparing quotations for off site training events; taking minutes for meetings
- Supporting the Director and Managers in hiring processes
- Maintains filing and retrieval systems, keeping manuals and reference materials current.
- May update information for the division including the website, business plan, accountability framework, etc.
- May assist with coordinating the division’s budget, monitors forecast documents, orders and receives goods and processes invoices for payment. Handles divisional financial transactions and ensures proper procurement procedures are followed.
- Trains, assigns work, and mentors new employees or administrative staff when appropriate and other related duties.

**Qualifications and Experience**:
Your knowledge of the Justice Enterprise Information Network (JEIN) and issues impacting victims, along with work experience in the criminal justice system, and trauma informed training would be considered assets. Bilingualism with oral and written skills in English and French will also be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Include, but not limited to**:

- Four years of related work experience

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion
- Stress level may be higher than normal due to the nature of the work and type of confidential information exposed to, often dealing with difficult situations, persons under considerable stress, and experiencing traumatic events
- There is a high demand for accuracy and attention to detail while working in a complex service area

**Additional Informati

  • Victim Services Navigator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:08-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and...

  • Victim Services Navigator

    6 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent (Full-time) and Term (50% Part-time) **Union Status**:NSGEU - NSPG **Closing Date**:24-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **Posting Information**: **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice...

  • Secretary 2

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:12-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: **About Our Opportunity**: Working under limited supervision the Secretary has a good knowledge of office practices and...

  • Victim Services Navigator

    2 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:15-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal support and offers a...

  • Victim Services Navigator

    2 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44443 **Department**: Justice **Location**: HALIFAX **Type of Employment**: Term **Union Status**: NSGEU - NSPG **Closing Date**: 15-Nov-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal...

  • Legal Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Prosecution Service **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:20-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution...

  • Manager Special Initiatives for Victims

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:06-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Maintenance Enforcement and Victim Services Division of the Department of Justice is responsible for providing support to victims...

  • Secretary 2

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Seniors and Long-Term Care **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:20-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Seniors and Long Term Care offers opportunities to grow and advance in a dynamic sector that touches the lives of...

  • Indigenous Victim Case Coordinator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:30-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Under the Government of Nova...

  • Legal Secretary

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:15-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:23-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44772 **Department**: Community Services **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 23-Dec-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of...

  • Secrétaire 2/secretary 2

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Secrétaire 2/Secretary 2 (Bilingual), Permanent**, HALIFAX** **Education & Early Childhood Development** - Notre objectif est d'avoir une main-d'œuvre diversifiée représentative de la population que nous servons, et ce, à tous les niveaux d'emploi. Le gouvernement de la Nouvelle-Écosse a adopté une politique d'équité en matière d'emploi, et nous...

  • Legal Services Technician 1-2

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Public Prosecution Service **Location**:HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**:30-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution...

  • Secretary, Adult Education

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated to improving the education...

  • Secretary, Adult Education

    7 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 42396 **Department**: Labour, Skills and Immigration **Location**: HALIFAX **Type of Employment**: Term **Union Status**: NSGEU - NSPG **Closing Date**: 05-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Adult Education Division of Nova Scotia's Department of Labour, Skills, and Immigration is dedicated...

  • Secretary 2

    4 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:27-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized...

  • Legal Secretary

    6 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:16-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as Indigenous Person, African Nova Scotian or Other Racially Visible or persons...

  • Administrative Assistant

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Community Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:24-May-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: **About Us**: At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of...

  • Administrative Assistant

    7 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 42925 **Department**: Community Services **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 24-May-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio...