Administrative & Research Support Assistant

4 weeks ago


Toronto, Canada Baycrest Full time

The Kimel Family Centre for Brain Health and Wellness has an opportunity for an

**ADMINISTRATIVE & RESEARCH SUPPORT ASSISTANT**

***TEMPORARY FULL TIME (approx. 1 year)**

70 Bi-weekly Hours | Non-Union | Day-Evening Shift including some weekends

The Kimel Family Centre for Brain Health and Wellness Centre is the world’s first research study examining the benefits of personalized brain health community centre programming for people aged 50+, where members will receive an in-depth assessment of their dementia risk, and then will be prescribed programming to reduce that risk.

Reporting to the Program Manager, the administrative assistant performs administrative functions that support the effective and efficient program and research operations of the Kimel Family Centre and is a role model for customer service to our clients.

**Responsibilities include but are not limited to**:

- Provides administrative, and research support for assigned staff of the Kimel Family Centre.
- Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors.
- Assists clients with booking research assessments and programs.
- Ensures the Kimel Family Centre is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
- Updates client account information, and distribution lists, as well as other databases (i.e. instructors, etc.).
- Assists with committee meetings.
- Assists with disseminating contracts and payroll for instructors
- Adheres to policies and procedures for Baycrest employees.
- Receives and processes payments/refunds for memberships, services, and products
- Receives and distributes daily mail/deliveries
- Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)

**Qualifications include but are not limited to**:

- Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent
- 3-5 years related administrative and/or research support experience.
- Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
- Excellent oral, written communication and interpersonal skills
- Familiarity with registration and attendance software
- Familiarity with billing software
- Highly motivated, detail oriented, dependable and flexible individual capable of multi-tasking.
- Excellent verbal, written and listening communication skills.
- Great facilitation, organizational and problem-solving skills.
- Strong computer and technical skills including a working knowledge of MS Word, Excel, PowerPoint, SPSS, webinars, Telehealth and emerging technologies.
- Ability to utilize library resources.
- Ability to work independently and to meet goals and deadlines

**Date Posted: June 20, 2023**

**Internal Closing Date: June 27, 2023**

***

**Total Compensation**
- Competitive salary and vacation
- Enrolment in the Healthcare of Ontario Pension Plan (“HOOPP”)
- Access to 24/7 Employee Assistance Program
- Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada._
- Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis._

Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

**Required Skills**:
Required Experience


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