Office Coordinator

2 weeks ago

Charlottetown, Canada Red Sands Properties Inc. Full time

**Position**: Office Coordinator

**Start Date**: Flexible, with a target no later than November 1

**Work Location**:Front desk at 69 Belvedere Avenue, Charlottetown

**Work Hours**: 8am-4pm, Monday to Friday, totaling 40 hours weekly

**Benefits**: Comprehensive employee health and dental plan, plus 4% vacation pay

**Compensation**: Competitive pay range of $40,000 to $44,000 per year, commensurate with experience and qualifications

**Reporting Manager**: Director of Operations

**Role Overview**:
As the Office Coordinator, you're the first point of contact for our clients, making their experience exceptional from the moment they walk in. Your vibrant personality and dedication to excellent customer service will shine through as you take on various responsibilities. The position will be responsible for scheduling and monitoring the day-to
- day activity of a maintenance and renovation team of 15. The role also oversees daily operations of the office including tracking inventory, monitoring supplies, and maintaining cleanliness. This position reports to the Director of Operations.

**Key Responsibilities**:

- Schedule and coordinate maintenance and renovation projects efficiently
- Manage maintenance emergencies with a swift response and effective coordination
- Serve as the primary liaison for the maintenance team
- Communicate with contractors, plumbers, electricians, and other service providers for quotes and repairs
- Maintain records of maintenance supplies and equipment, ensuring availability and restocking as needed
- Be able to meet tight deadlines
- Collect and submit all IRAC hearing information and schedule accordingly
- Collect rent payments and record in industry-specific software
- Add new properties, add property information and update properties in our maintenance software program
- Respond to tenant questions and escalate task, if required
- Assist in managing the maintenance budget by tracking expenses, obtaining quotes, and suggesting cost-effective solutions
- Keep tenants and property managers informed about maintenance schedules, repair progress, and access to units
- Perform regular accounting exercises to ensure accurate job costing
- Collect invoices from third-party suppliers as required
- Maintain meticulous records of maintenance activities, work orders, and vendor interactions for future reference
- Input maintenance jobs into our management scheduling software
- Collaborate with the accounting team to ensure accurate and timely invoicing
- Coordinate with the maintenance supervisor and director of operations for upcoming projects
- Obtain quotes from third-party vendors, when necessary
- Manage the front desk of our Red Sands office, welcoming visitors with a friendly attitude
- Oversee office supplies inventory and ensure the office remains organized
- Undertake minor weekly cleaning duties in common office areas
- Handle office mail and banking tasks
- Facilitate mass communications to tenants
- Assist in marketing-related projects, as needed
- Any other duties assigned by the Red Sands Management Team.

**Required Skills**:

- Exceptional organizational skills and attention to detail
- Ability to thrive under pressure in a fast-paced environment
- Experience with online social media campaigns and paid advertisements
- Comfortable making and receiving frequent phone calls
- Proficient in office administrative duties
- Familiarity with Microsoft Office Suite, including Word, Excel, and PowerPoint
- Keen on maintaining a clean and organized workspace

**Qualifications**:

- Minimum of 5 years' experience in a related field, including office management experience
- Background in real estate, property management, or the construction industry
- A college diploma or degree in management would be an asset
- Clean criminal background check
- Possession of a valid driver's license and reliable vehicle

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$44,000.00 per year

**Benefits**:

- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you live on PEI?
- Can you pass a criminal background check?
- Do you have your driver's license and access to a reliable vehicle?

**Experience**:

- office: 5 years (required)

Work Location: In person

  • Medical Office Coordinator

    4 weeks ago

    Charlottetown, Prince Edward Island, Canada Health PEI Full time

    Job Overview:The Medical Administrative Assistant is a key member of the Provincial Stroke Team, responsible for providing high-quality administrative support to the Coordinator and other staff. This position requires exceptional organizational, communication, and technical skills, with a focus on delivering results under pressure.Main Responsibilities:•...

  • Medical Front Office Coordinator

    4 days ago

    Charlottetown, Prince Edward Island, Canada California Foot & Ankle Centers Full time

    Position:Medical Front Office CoordinatorLocation:Davis, CA (and other No Cal locations)Schedule:Full-TimeSalary:Competitive Salary & Bonus ProgramBenefits:Health, Dental, Vision, EAP, 401(k), FSA, Costco, AAA, etc.ABOUT USWith a growing network of locations, California Foot & Ankle Centers (CALFAC) provides comprehensive podiatric care and surgery,...

  • Event Coordinator

    2 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The UPEI Faculty of Medicine is partnered with Memorial University to operationalize the Memorial University Regional Campus, Medical Degree program on PEI. Reporting directly to the Manager, Learner Well-Being and Success Office (LWS) at UPEI, the successful applicant will work as part of a collaborative team. The successful applicant will primarily support...

  • Office Manager

    1 week ago

    Charlottetown, Canada Isle of Man Full time

    **Job Overview** **Responsibilities** - Manage office operations, including overseeing administrative staff and ensuring efficient workflow. - Communicate effectively with team members, clients, and vendors to facilitate smooth operations. - Utilize phone systems to handle incoming calls, ensuring professional phone etiquette at all times. - Develop...

  • Medical Office Manager

    4 days ago

    Charlottetown, Prince Edward Island, Canada California Foot & Ankle Centers Full time

    Company OverviewCalifornia Foot & Ankle Centers is a leading provider of comprehensive podiatric care and surgery in Northern California. With a growing network of locations, we have been serving patients for over 60 years with a loyal patient base and highly-competent medical staff.We believe in giving a caring approach to each patient, utilizing the most...

  • Office Administrative Assistant

    1 week ago

    Charlottetown, Canada Asteco Immigration Consulting Limited Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Open and distribute mail and other materials - Train other workers - Record and prepare minutes of meetings, seminars and conferences -...

  • Proposal Coordinator

    3 weeks ago

    Charlottetown, Canada Halliwell Consulting Corp Full time

    Our client has an immediate opportunity for a Proposal Coordinator to join their team. Position Overview: As a Proposal Coordinator, you will play a key role in our proposal development process, ensuring that all submissions are well-researched, meticulously scrutinized, and delivered on time. You will also support other administrative functions within the...

  • Chief Financial Officer

    4 weeks ago

    Charlottetown, Prince Edward Island, Canada Health PEI Full time

    Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) provides progressive executive leadership to a team of professionals within this division and across all divisions within Health PEI.DutiesProvides effective leadership and management of financial management (including budgeting, forecasting and analysis, financial audits, and...

  • Chief Officer

    3 weeks ago

    Charlottetown, Prince Edward Island, Canada Kaizen Lab Inc. Full time

    Northumberland Ferries Limited, regional leader in the transportation industry, is seeking a Relief Chief Officer to work onboard our vessels that operate from the ports of Wood Islands, PE, and Caribou, NS. We provide a positive and inclusive work culture that is dedicated to creating an environment which promotes employee growth, career development, and...

  • Box Office Team Leader

    2 weeks ago

    Charlottetown, Canada Confederation Centre of the Arts Full time

    **We’re Recruiting For** **Box Office Team Leader** This is a dynamic position, reporting to the Manager of Guest Services, and working closely with the Sales Analyst. The Box Office Team Leader assists with many aspects of box office operations. Duties will include, but are not limited to: - Assist in the training, scheduling and supervision of box...

  • Communications and Events Officer

    1 week ago

    Charlottetown, Canada University of Prince Edward Island Full time

    We are seeking a communications and events professional who is inspired by our mission, demonstrates a high level of motivation, is willing to accept new challenges, and has the ability to balance diverse workloads to meet deadlines despite pressure and periodic interruptions. Reporting to the Director of Communications and University Relations, the...

  • Proposal Coordinator

    4 weeks ago

    Charlottetown, Prince Edward Island, Canada Halliwell Consulting Corp Full time

    Our client has an immediate opportunity for a Proposal Coordinator to join their team.Position Overview: As a Proposal Coordinator, you will play a key role in our proposal development process, ensuring that all submissions are well-researched, meticulously scrutinized, and delivered on time. You will also support other administrative functions within the...

  • Race Office Administrative Assistant

    13 hours ago

    Charlottetown, Prince Edward Island, Canada Red Shores Race Track & Casino Full time

    Reporting to the Assistant Manager of Racing, Brands & Broadcast, the Race office administrative assistant will provide direct support to the Racing Coordinator and Clerk of Course. Working exclusively live race events, a customer facing position which assists with payments collection (stalls/starting fees etc.), race reporting, promotion tracking,...

  • Chief Financial Officer

    4 weeks ago

    Charlottetown, Canada Health PEI Full time

    Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) provides progressive executive leadership to a team of professionals within this division and across all divisions within Health PEI. The CFO is an executive leadership position, responsible to advise, provide leadership and support the Chief Executive Officer and the Executive...

  • Program Officer

    2 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The Office of Study Abroad & International Partnerships is seeking a Program Officer to provide operational support and oversight for all outgoing exchange and study abroad students. This position will work closely with the International Liaison Officer and Manager in supporting the ongoing development and administration of projects and faculty-led programs...

  • Student Recruiter and Advisor

    6 days ago

    Charlottetown, Canada University of Prince Edward Island Full time

    UPEI’s Office of Recruitment and First Year Advisement Office is seeking a highly motivated, hardworking, and innovative individual to join our recruitment team. Reporting to the Director of Recruitment and the Manager of Domestic Recruitment, the incumbent will work with an interdisciplinary team to deliver the support and services required for the...

  • Chief Financial Officer

    2 weeks ago

    Charlottetown, Canada Jobs PEI Full time

    Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) provides progressive executive leadership to a team of professionals within this division and across all divisions within Health PEI. The CFO is an executive leadership position, responsible to advise, provide leadership and support the Chief Executive Officer and the Executive...

  • Chief Financial Officer

    4 weeks ago

    Charlottetown, Canada Health PEI Full time

    Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) provides progressive executive leadership to a team of professionals within this division and across all divisions within Health PEI. The CFO is an executive leadership position, responsible to advise, provide leadership and support the Chief Executive Officer and the Executive...

  • Assistant Office Manager

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada North American Dental Group Full time

    OverviewWoodland Lake Family Dental - Brighton, MIAssistant Office Manager"Open Up" to A Whole New Dental ExperienceImagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our...

  • Administrative Assistant

    2 weeks ago

    Charlottetown, Canada Sunrise Consulting Inc. Full time

    Education: College/CEGEP - Experience: Experience an asset - or equivalent experience - ** Asset languages**: - Mandarin - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow of information within the team - Open and distribute mail and other materials - Record and prepare minutes of meetings, seminars and conferences -...