Payroll- A/p Clerk

2 months ago

Ottawa, Canada St. Patrick's Home of Ottawa Full time

_St. Patrick's Home of Ottawa is a long-term 24 hour care facility that provides supportive assisted living & respite care to our community of nearly 300 residents as diverse as the Ottawa community itself. We at St. Patrick’s Home understand quality of life means something different for everyone. That’s why we build unique, individual relationships with each of the residents of our Home through our team of staff, volunteers, residents, families and friends._

Reporting to the Manager of Financial Services, the Payroll - A/P Clerk works within the Finance Office responsible for carrying out the duties related to payroll processing and accounts payable, in a manner that is consistent with the Mission and Values of the Home.
- Administration and processing of all payroll, benefit and pension activities for the entire home.
- Verifying accuracy of each payroll before it is transmitted on payroll days and communicating with Managers as required to ensure compliance with Collective Agreements.
- Responsible for the maintenance and required changes to the ADP payroll software in accordance with Collective Agreements and Management directed activities within the Home.
- Maintain hours worked for commencing pension, pay rate increases and producing semi-annual seniority lists for two unions.
- Educate staff on the payroll portal and provide information to employees on all payroll matters.
- Process uniform allowance payments through Payroll Software.
- Review T4’s before year end to ensure accuracy.
- File Records of Employment on-line.
- Run monthly payroll and ad-hoc reports for the Manager of Financial Services, Finance Team colleagues and members of the Leadership Team.
- Assist Manager of Financial Services by providing analytical reports as required.
- Responsible for all activities related to the completion of the accounts payable processing ensuring internal controls are followed.
- Maintains float for petty cash purposes by authorized staff.
- Provides support to the Accounts Receivable/Resident Trust Clerk as required.
- Provides break coverage for Reception as required.
- All other duties as assigned.

**EDUCATION OR EQUIVALENT KNOWLEDGE**

Post-secondary education in Business Administration, Business Management or equivalent experience & education in bookkeeping, accounting or payroll.

**QUALIFICATIONS**
- Strong customer service skills must be able to form good rapport with residents, families, volunteers and staff.
- Ability to work independently and within a team environment.
- Excellent communication and organizational skills.
- Exceptional time management skills with the ability to work under pressure, recognizing the requirement to meet multiple deadlines.
- Experience in investigating and resolving payroll issues.
- Accounting knowledge to accurately process payroll, accounts payable and accounts receivable functions.
- Basic knowledge of primary accounting principles, accounting systems, budgets and internal controls.
- Ability to be discrete and ensure confidentiality is maintained at all times
- High degree of accuracy and attention to detail
- Ability to handle and reconcile cash
- Experience in health care would be considered an asset
- 2-3 years’ experience in Finance/Payroll related functions.

St Patrick’s Home of Ottawa is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Upon request, accommodations due to a disability are available throughout the recruitment process.

Join our team and contribute to providing exceptional care through outstanding support within the Finance Team

**Job Types**: Full-time, Permanent

Expected hours: 37.5 per week

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-11-24

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