Administrative Associate

4 months ago


Victoria, Canada My Smart HR and Leadership Full time

Are you an experienced and savvy administrator looking to join a fun and dynamic team? My Smart HR & Leadership, a boutique HR firm serving clients from Victoria to the mid-Island, is looking for an Administrative Associate to support our small team in delivering exceptional HR and leadership services to our clients. This hybrid, contract position is 7-10 hours a week, and will involve a wide variety of tasks and projects that will help us do what we do best - build great workplaces and support awesome business leaders

**Who you are**:
You’re a superstar when it comes to administrative tasks. You love balancing routine and special projects and are great at connecting all the dots so nothing falls through the cracks. Deadlines don’t scare you and you can turn on a dime when the daily priorities shift. You’re solution oriented and show bounce-back resilience when faced with challenges. You take ownership of your role and responsibilities, and speak up when you have a great idea about how we can improve (you can sniff out inefficient systems a mile away). You’re dedicated to your role, but you also love to have fun, and are able to laugh at yourself. If this sounds like you, and you’re interested in joining our engaged and committed team, we’d love to hear from you

**What you’ll be doing**:

- Administrative tasks - keeping the team on their organizational toes and completing tasks that keep the wheels on the bus. This can include research and resource collection, writing and proofreading documents, client communication, and sometimes, HR projects.
- Basic financial tasks - basic receipt scanning, monthly client invoicing and working with clients to resolve issues.
- Executive support - you’ll be supporting our busy Founder and Leadership Developer with leadership programs, including our flagship Smart Leadership Academy.
- Marketing bits - liaising with our social media partner and making basic website changes in WordPress.

**Qualifications**:

- Minimum 3 years’ working in an administrative support role with a proven ability to keep things running smoothly.
- Detail-focused with strong systems thinking capacity.
- Tech savvy - you love software, are a quick learner and don’t find tech troubleshooting daunting. You love to dig in and solve technical problems and are proficient with Microsoft Office 365 Suite and Apps.

**Wage** - $30 to $35 per hour depending on skills and experience.

**Hours** - 7 to 10 per week.

**Status** - Contract

This is primarily a work-from-home position, but on occasion we may require you to run errands, attend team meetings and attend or assist with our events, so living in the WestShore (or Victoria area) is a requirement.

**How to Apply**:
**Job Type**: Part-time

Pay: $30.00-$35.00 per hour

Expected hours: 7 - 10 per week

**Benefits**:

- Work from home

Application question(s):

- Are you legally authorized to work in Canada?
- Are you located in the Greater Victoria area?

**Experience**:

- Administrative experience: 3 years (preferred)

Work Location: Hybrid remote in Victoria, BC V9C 2P9



  • Victoria, Canada Lowe's Full time

    850 Langford Pkwy, Victoria, BC V9B 2P3 By joining the RONA family, you’ll enjoy many benefits, such as: - An inclusive and safe working environment - Promotion of work-life balance - Exclusive employee discounts - Benefits: insurance (certain conditions apply), annual salary review, etc. - Opportunities for advancement within the company - An employer...


  • Victoria, Canada Western Financial Group Full time

    **We are one of Canada’s Top Employers, Join Us** **Administrative Associate** Reporting to the Team Lead, our Administrative Associates are an integral part of the Dedicated Services department that support our multiple business units across Canada. **Here is what a typical day looks like** - Acting as first point of contact for both internal and...


  • Victoria, Canada Rona Inc. Full time

    **We have an administrative - HR position available within a dynamic retail environment.** Are you seeking a significant challenge and have experience in human resources, payroll, and administration? Our vibrant **RONA Langford** located at 850 Langford Pkwy is seeking for an Administrative and HR Support Associate to make a difference in providing internal...


  • Victoria, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly motivated and detail-oriented Administrative Services Associate to join our team at beBee Professionals in Victoria. As an Administrative Services Associate, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...


  • Victoria, British Columbia, Canada Disability Solutions Full time

    Job DescriptionThe Administrative Services Associate is a critical role within our organization. As a key member of the Financial Advisor team, you will be responsible for handling incoming and outgoing phone calls, managing paperwork, preparing professional correspondence, and maintaining our Customer Relationship Management (CRM) software.


  • Victoria, Canada HUB International Full time

    Hi, we’re HUB! We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world...


  • Victoria, Canada HUB International Full time

    Hi, we’re HUB! We are proud to be ranked 5th among the world’s largest insurance brokerages where we advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world...


  • Victoria, Canada Nicola Wealth Full time

    We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada's Top Employers,...


  • Victoria, Canada BMO Financial Group Full time

    730 View Street Victoria British Columbia,V8W 3Y7 We are looking for a long term administrative team lead. This individual must have excellent written and verbal communication skills. We are looking for exceptional organizational skills and licensing and/or willingness to become licensed. If you want to join and become the backbone of a healthy, productive...

  • Office Administrator

    6 months ago


    Victoria, Canada Pacific Island Stone Market Full time

    Pacific Island Stone Market is the finest place to shop for premium Granite, Marble, Quartzite, Quartz, and Porcelain for your next home project. We are family-owned and operated and offer one of the largest in-house selections as well as in-house fabrication and installation. Pacific Island Stone Market is your one-stop shop for all things countertops,...


  • Victoria, Canada ESIT Advanced Solutions Inc. Full time

    **Communications Administrative Associate** **18 Month Term - Maternity Leave Backfill** **N18** **Why Choose Us?** Where will a career with Advanced Solutions take you? To the leading edge of information technology, working with industry partners from around the world. At Advanced Solutions you will work with outstanding people in a challenging and...


  • Victoria, Canada British Columbia Construction Association Full time

    The BC Construction Association is seeking a dynamic, versatile, highly organized and computer literate team player to work in their head office. The role is a key provider of administrative support for the executive, project and departmental teams throughout the organization. The position will collaborate closely with the Chief Operations Officer to...


  • Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 8 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,551.00 - $4,720.00- Additional Posting...


  • Victoria, Canada Scotiabank Full time

    Requisition ID: 208931 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...


  • Victoria, Canada Royal Roads University Full time

    Reporting to the Associate Director, People and Culture, the People and Culture Associate PCA) will be the initial point of contact for People and Culture reception and general inquiries. The PCA is responsible for administrative functions that support the People and Culture team such as file management, departmental mail, People and Culture inbox, ad-hoc...


  • Victoria, Canada Habitat Conservation Trust Foundation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Associations and non profit organizations **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures -...

  • Accounting Associate

    6 months ago


    Victoria, Canada Royal Roads University Full time

    Under the general direction of the Manager, Accounting, the Accounting Associate (Accounts Payable & Contracts) is responsible for the timely and accurate processing of supplier and contractor invoices, requisitions and other payment requests, in compliance with University policies and Canada Revenue Agency guidelines. The Accounting Associate is part of the...


  • Victoria, Canada Raymond James Financial Full time

    **Administrative Assistant** - 2303933 - At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their...


  • Victoria, Canada Island Health Full time

    Job Description: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Leadership &...


  • Victoria, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates...