#2024-18, Asset Management Coordinator

1 month ago

Meaford, Canada MUNICIPALITY OF MEAFORD Full time

**Job Posting #2024-18**
**Job Title: Asset Management Coordinator**
Department: Engineering Services
Reports To: Director, Engineering Services
Directly Supervises: None.
Status: Full-time, Permanent
Hours per Week: 35

**Salary**: $55,477.70 - $67,443.49
**Application Due Date: Friday, April 12, 2024**

Position Summary

Under the direction of the Director of Engineering this position will oversee the
planning and implementation of corporate asset management. The Asset
Management Coordinator will be involved in developing strategic capital planning
initiatives including the municipal asset management plan for the Municipality in
collaboration with other departments. This role will ensure asset management
activities are consistent throughout the organization and aligned with the
organizational strategic plan, including development of asset management policies
and procedures, business plans, strategic objectives, and asset record
management. The Asset Management Coordinator is responsible for ensuring the
Municipality meets all standards set out by legislation.

Role Specific

**Responsibilities**:
1. With the Director of Engineering, develop and implement asset management
standards, strategies and best practices with appropriate policies,
procedures, and processes to meet both internal and legislated requirements,
accountability, enhanced risk management and financial responsibilities.

2. Coordinates policies and procedures evaluation concerning asset
management planning to ensure ongoing improvement and continued
compliance with legislation through research of best practices.

3. Coordinate Asset Management Plan development and updates at regular
intervals as required by Ontario Regulation 588/17, or as requested by
Council or senior leadership. Support the preparation of reports detailing the
work performed, findings or conclusions and appropriate recommendations.

4. Develop and update a corporate wide asset database and collaborate with
Geographic Information System (GIS) Coordinator and Finance to implement
new and update existing systems, focusing on accuracy of information and
corporate consistency.

5. Update and incorporate recommendations required from annual inspection
programs into the corporate database. Make recommendations and
administer the field inspection program to meet the requirements of the
Asset Management Plan.

6. Coordinates the develop, implementation and monitoring of best practices for
asset rehabilitation/renewal analysis including financial models, lifecycle
analysis, condition assessments, inspection programs, service level standards

and performance measures. Work with user departments to determine
preferred approaches for each of these items to be incorporated into asset
management planning and day to day operations.

7. Utilize the municipal asset management software to complete modelling of
funding and service scenarios to determine the recommended approach to be
incorporated into the Asset Management Plan. Where the software is not the
best approach for an asset, develop an asset management model in Excel.

8. Create and review technical reports when required for presentation to the
Leadership Team, Managers, committees and Council.

9. Prepare, coordinate and participate in communications, presentations and the
education/training of staff, Council and others related to asset management.

10. Work with user departments to ensure required training and support is
provided to allow for strong working relationships with asset owners across
the corporation. This may include leading workshops with the internal Asset
Management Steering Committee or working with a department directly.

11. Work with user departments to ensure that asset management planning is
being incorporated into capital planning and operations to allow for full
benefit of asset management to be realized corporately.

12. Attend asset management meetings, seminars and participates in learning
opportunities in order to improve the Municipality’s asset management
processes.

13. Calculate, prepare and reconcile annual tangible capital asset addition,
disposal and amortization entries in accordance with PSAB 3150.

14. Work with Financial Services to provide support to auditors for all PSAB 3150
transactions that took place each fiscal year.

15. Complete and reconcile the Ontario Financial Information Return schedules
associated with Tangible Capital Assets ensuring that all balances are
supported, reconciled and agree to the general ledger.

General Duties and Accountabilities (All Municipal Roles)

1. Provide and maintain a high degree of confidentiality and security of information
at all times. Where information is developed prior to staff/public release, ensure
confidentiality of information provided to produce content for Council and other
sensitive information sources.

2. Work in compliance with the Occupational Health and Safety Act, and other
applicable legislation, department policies/procedures/

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